Payroll Specialist

Jacuzzi Group; Tijuana; On-site; MXN 180,000 - 240,000; Full time

Job summary

Jacuzzi Group in Mexico is seeking a Payroll Administrator to ensure correct and timely processing of payroll, maintain payroll systems, and distribute paychecks.

You will supervise clerks, verify wages and deductions, and ensure compliance with company policies and local tax laws while supporting monthly and annual financial closings.

Qualifications

• CPA degree or related field is required.
• 3 to 5 years of experience in Payroll Administration.
• Proficient in TRESS System and Microsoft Office.
• Excellent communication and people skills.

Responsibilities

• Prepare payroll accurately and timely according to schedule.
• Supervise clerks handling timecards, data entry, and payroll calculations.
• Ensure payroll system complies with company policies and legal requirements.
• Verify wages, deductions, and bonuses; include taxes and loans as applicable.
• Update payroll for new hires, changes in department, promotions, or salary adjustments.
• Prepare weekly and annual earnings and tax reports; calculate profit sharing and bonuses.
• Oversee payroll payments, handle undelivered checks and grievances.
• Develop, modify, and maintain SOPs for the payroll function.
• Perform monthly reconciliations and post payroll entries to the general ledger.
• Coordinate monthly, quarterly, and annual closes and provide payroll data for financial reporting.

Skills

Excellent communication

Payroll knowledge

Education

CPA Degree or related field

Tools

TRESS System

Microsoft Office

Job description

Responsible for the correct and timely preparation of the Company's Payroll, maintaining payroll systems and processing paychecks according to schedule and in the correct amount. Their duties include consolidating information and entering data into payroll databases, calculating paycheck amounts and distributing funds to employee accounts.

A. Supervises and coordinates the activities of clerks that are involved in the collection of timecards, data entry, the calculation and payment of the payroll.

B. Responsible for the Payroll System complying to the Company's policies as well as the Legal and Fiscal requirements.

C. Supervises the calculation of Wages and Salaries, checking that overtime, vacation bonuses as well as the different bonuses and coupons are included. Also verifies the different deductions, such as taxes (ISPT, IMSS, INFONAVIT) as well as loans and other applicable discounts.

D. Verifies that new hires and Employees that are no longer in the Company, as well as modifications such as changes in Departments, Promotions, and/or Salaries are properly authorized and then updated into the Payroll System.

E. Oversees the preparation of weekly and annual earnings and tax reports, as well as the annual calculation of Profit Sharing, Vacations and Christmas bonuses.

F. Supervises the payment of payroll, verifying undelivered checks, pay envelopes and bonuses. Handles payroll grievances by employees.

G. Develops, Modifies and Maintains Standard Operating Procedures (SOP) of the Payroll Function.

H. Payroll accounting and general ledger reconciliation; responsible for the accounting integration of payroll transactions into the general ledger. Prepares, reviews, and records payroll-related journal entries, ensuring the accurate allocation of payroll expenses by account, department, and cost center, as applicable.

I. Performs monthly reconciliations between payroll reports, the general ledger, payroll-related balance sheet accounts, bank payments, and statutory liabilities. Investigates discrepancies, coordinates corrective actions, and ensures all payroll-related transactions are properly recorded and supported.

J. Coordinates and executes payroll-related activities required for monthly, quarterly, and annual financial closing. Ensures timely preparation of payroll journal entries, accruals, reconciliations, account analyses, and supporting schedules. Provides accurate payroll expenses and liability information to the Accounting and Finance teams and supports the preparation of financial reports and annual payroll calculations.

Education:

• CPA Degree or related field.
• 3 to 5 years of experience in Payroll Administration.
• Computer skills TRESS System and Microsoft office (Word, Excel, Power Point).
• Excellent communication and people skills.

Preferred Knowledge & Training:

• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Continuing training is required due to changes in tax laws.

Benefits exceeding the law