Part time Office Administrator – Polanco, Mexico City

New Zealand Trade and Enterprise; Ciudad de México; Híbrido; MXN 20,000 - 30,000; A tiempo parcial

Descripción de la vacante

An established industry player seeks a dedicated Office Manager to join their dynamic team in Polanco. This part-time role offers a unique opportunity to contribute to the seamless operation of the office while supporting the Trade Commissioner and ensuring effective financial management. The ideal candidate will thrive in a hybrid work environment, bringing exceptional administrative skills and fluency in both English and Spanish. Join a passionate, people-focused team that values diversity and offers a stimulating workplace culture, along with opportunities for career growth and international connections. If you're looking for a role that balances work and life while making a meaningful impact, this position is for you.

Servicios

Flexible work hours

Health and wellbeing guidance

Career growth opportunities

Diverse international team

Great work/life balance

Formación

• Experience in providing outstanding administrative support.
• Ability to manage team finances and payroll efficiently.

Responsabilidades

• Provide customer-focused support and manage office logistics.
• Oversee payroll, budgeting, and vendor relationships.

Conocimientos

Fluency in English

Fluency in Spanish

Administrative service delivery

Stakeholder relationship management

Payroll management

Proficiency in MS Office

Database software skills

Herramientas

MS Office (Word, Excel, PowerPoint)

Database software

Descripción del empleo

- Part-time, 20 hours/3 days per week, permanent opportunity

- Based in Polanco, Mexico City

- NZTE operates a hybrid work environment that operates 2-3 in-office days in Polanco

Te Taurapa Tūhono | New Zealand Trade and Enterprise (NZTE) is the government agency charged with helping New Zealand businesses to grow internationally. By supporting New Zealand businesses, we boost New Zealand's economy and reputation, and help to share what's special about New Zealand with the rest of the world.

What you’ll be doing

As an important member of our team based in Polanco, you will provide customer-focused support, ensuring the seamless operation of the office and NZTE functions. By efficiently managing administrative tasks, you'll empower the team to concentrate on driving customer growth. You will provide operational support to the Trade Commissioner and the team, managing office logistics, handling invoice processes, overseeing team finances, and ensuring seamless payroll and budgeting support for the office. You will also be responsible for managing office vendor relationships, supporting IT related activities, local visit, event support and logistics.

What you’ll need to be successful

Fluency in both English and Spanish is essential for this role, and our ideal candidate will bring:

- Outstanding administrative service delivery – you bring value to the office by providing a world class service to NZTE.

- Having excellent and collaborative relationships with key stakeholders.

- Ensure the team finances are completed. This includes payroll management, invoices, cash flow forecasting, bank reconciliations, asset management and internal and external audits are completed in a timely manner.

- With the addition of: - Tech-savvy with proficiency in MS Office (Word, Excel, PowerPoint) and database software.

Please note this role has an internal title of Office Manager.

Why you'll love working here

NZTE offers a fun and stimulating environment, with a unique opportunity to develop and access world class business networks and work with a talented, diverse international team. If this opportunity sounds like you, we'd like to hear from you.

What's next

If this part time role sounds like you, please review the position description: Office_Manager_International_PD

Please note: This is a 'locally engaged' position so you must have the right to work in Mexico

Please apply with your CV and Cover Letter in English telling us why you are interested in the opportunity, and what relevant skills you have before 5pm Wednesday 21 May CDT (Mexico City local time).

At New Zealand Trade and Enterprise (NZTE) we are a passionate people-focused team and an equal opportunity employer. We seek diversity of thought; welcoming and encouraging you to apply regardless of ethnicity, gender, religion, age, sexual orientation, gender identity, neurodiversity, or disability. We offer a great work/life balance offering flexibility, health and wellbeing guidance, manaakitanga, career growth, amazing international connections, and a fantastic culture! If we need to make specific accommodations in any part of the interview process, please note this in your application or discuss with the Talent Acquisition Specialist.