Office Assistant

Genetec; Ciudad de México; Presencial; MXN 20,000 - 30,000; Jornada completa

Descripción de la vacante

A leading technology company in Mexico is seeking an organized Office & Administrative Coordinator to ensure smooth office operations and support team engagement. Responsibilities include managing office supplies, onboarding new hires, and assisting with event planning. Ideal candidates will have 2+ years of relevant experience, strong organizational skills, and fluency in Spanish. Join a collaborative work culture that values diversity and inclusion.

Servicios

Language classes

Transportation and food allowances

Gym pass

Health and Dental plan

Life Insurance

Formación

• 2+ years of experience in office coordination or administration required.
• Ability to manage multiple priorities effectively.
• Fluent in Spanish, basic knowledge of English is needed.

Responsabilidades

• Manage general office operations and equipment.
• Coordinate onboarding and offboarding processes for new hires.
• Support event planning and employee engagement activities.

Conocimientos

Office coordination

Organizational skills

Interpersonal communication

Tech-savvy

Fluency in Spanish

Herramientas

Microsoft Office Suite

Google Workspace

Descripción del empleo

Your team's dynamic:

We're looking for a proactive and highly organized Office & Administrative Coordinator to support our growing team in Mexico. In this dynamic role, you'll ensure the smooth operation of our office, deliver a welcoming and efficient onboarding experience for new hires, and help foster a vibrant, inclusive work culture. From managing facilities and equipment to coordinating events and supporting our teams, your contributions will be essential to creating a productive and enjoyable workplace for all.

Your day at a glance:

Office & Administrative Support

• Manage general office operations, including supplies, equipment, mail, and vendor coordination.
• Act as the main point of contact for facility-related requests and service providers.
• Ensure the office environment is tidy, functional, and safe for all employees and visitors.
  
  

Onboarding & Employee Experience

• Coordinate onboarding for new hires: prepare welcome kits, arrange workstations, and assist with orientation logistics.
• Collaborate with HR and IT to ensure all onboarding steps are completed in a timely and smooth manner.
• Support the offboarding process and ensure proper return of equipment and access deactivation.
  
  

IT & Equipment Coordination

• Act as the liaison between employees and the IT team to help with basic troubleshooting or escalating technical issues.
• Maintain an inventory of laptops, accessories, and other equipment.
• Support equipment setup, coordination, and shipping when needed.
  
  

Event Planning & Employee Engagement

• Plan and coordinate internal events such as team outings, holiday celebrations, company-wide meetings, and wellness activities.
• Support logistics for regional or global events happening in the Mexico office.
• Help foster a positive and inclusive office culture.
  
  

General Support

• Provide administrative support to leadership and various departments when required.
• Prepare purchase orders, expense reports, or assist with invoice processing.
• Track and report on office-related budgets and spending.
  
  

What makes you a great fit:

• Proven experience in office coordination, administration, or related roles (2+ years preferred).
• Strong organizational skills and ability to manage multiple priorities.
• Excellent interpersonal and communication skills (written and verbal).
• Tech-savvy; comfortable using office systems and collaborating with IT.
• Proficiency in Microsoft Office Suite, Google Workspace, or similar tools.
• Experience coordinating onboarding or employee events is a strong asset.
• Fluency in Spanish; working knowledge of English required.
  
  

Let's talk perks!

• Language classes
• Transportation and food allowances
• Gym pass
• Health and Dental plan
• Life Insurance
  
  

Genetec is an equal opportunity employer; we strive for diversity and inclusion through our hiring approach, as well as through the training and professional development we provide. We partner with external organizations and implement internal initiatives to offer a welcoming work environment for employees of all backgrounds.