M25134 Administrative Coordinator, Hospitality

CIMMYT; Estado de México; Presencial; MXN 30,000 - 45,000; Jornada completa

Descripción de la vacante

CIMMYT is seeking a Hospitality Administrative Coordinator to manage budget activities and provide administrative support in Texcoco. This role includes finance management, procurement coordination, and ensuring compliance with CIMMYT policies, supporting a productive and resilient agrifood system.

Servicios

Attractive remuneration package

Support for continuous professional development

Year-end bonus (40 days)

Vacation premium (56%)

Life and medical insurance

Supermarket coupons

Savings fund

Social benefits (IMSS, SAR / Infonavit)

Formación

• Minimum of 5 years' experience in finance, accounting, budgeting, forecasting, and expense analysis.
• Proven ability to prepare relevant financial management reports.
• Knowledge of costing activities related to production and services.

Responsabilidades

• Plan and execute activities of the Hospitality budget.
• Oversee financial analysis of Hospitality operations.
• Provide administrative support and coordinate procurement activities.

Conocimientos

Analytical Skills

Customer Service

Communication Skills

Proactive

Attention to Detail

Financial Analysis

Cost Accounting

Report Presentation

Bilingual (English & Spanish)

Educación

Bachelor’s degree in accounting or finance

Herramientas

Financial Systems

ERP

MS Office

Descripción del empleo

Description

CIMMYT is a cutting-edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

For more information, visit cimmyt.org

CIMMYT is seeking a dynamic, self-motivated, and service-oriented professional for the position of Hospitality Administrative Coordinator to work in the H Department.

The position will be based at CIMMYT’s headquarters in Texcoco, near Mexico City.

Specific Duties

Finance activities

1. Plan, design, execute, and monitor the activities of the Hospitality budget in coordination with the Hospitality manager. Participate in the Institutional yearly Budget Process (revenues, administration and operational expenses, CAPEX, etc.).
2. Present reports, analyses, progress updates, and/or status of the budget and project updates as required by the program.
3. Provide administrative guidance and support to involved staff, ensuring compliance with financial requirements.
4. Manage petty cash, supervise the laundry and souvenir shop income.
5. Focus on cost accounting, indirect costs, and cost allocations.
6. Oversee the Budget and Financial analysis of Hospitality operations.
7. Monitor expenses monthly (Budget vs Actuals) and control larger variations to prevent over-expenditure.
8. Prepare and send monthly and quarterly financial reports and forecasts.
9. Compare and analyze Budget versus actuals monthly, explaining variations.
10. Collaborate with different organizational areas to gather necessary information for budget analysis.
11. Support activities of the Financial Information and Reporting Manager.
12. Respond to ad hoc requests for financial information.

Procurement and administrative activities

1. Provide administrative and logistical support to ensure timely activity completion.
2. Review vendor invoices and bills before submitting to finance.
3. Maintain efficient archive systems for the office, including files and cross-references.
4. Assist in planning and forecasting inventory needs.
5. Conduct in-country procurement aligning with CIMMYT policies.
6. Track procurement procedures to ensure task and project fulfillment.
7. Manage payments, ensuring accuracy and promptness to vendors and staff claims.
8. Support vehicle administration.

Requirements

1. Bachelor’s degree in accounting or finance.
2. Minimum of 5 years experience in finance, accounting, budgeting, forecasting, and expense analysis.
3. Experience in costing activities related to production and services.
4. Knowledge of financial systems, ERP, MS Office, database management, data extraction, and report presentation.
5. Proven ability to prepare relevant financial management reports with visual data representation.
6. Strong analytical skills and ability to identify financial trends.
7. Advanced Excel skills.
8. Ability to work independently, prioritize, and plan effectively.
9. Proactive, flexible, capable of handling conflicting priorities and deadlines.
10. Excellent customer service and communication skills, with high attention to detail.
11. Proficiency in English and Spanish at a minimum B2 level.
12. Ability to work with diverse nationalities and under pressure.
13. Sense of urgency and commitment to responsibilities and deadlines.

Benefits

CIMMYT offers an attractive remuneration package and support for continuous professional development. Benefits include a year-end bonus (40 days), vacation premium (56%), life and medical insurance, supermarket coupons, savings fund, and social Mexican benefits (IMSS, SAR / Infonavit).