Indirect Operational Assistant Buyer

Xylem; Nuevo León; Presencial; MXN 521.285 - 868.809; Jornada completa

Descripción de la vacante

Xylem is seeking an Assistant Indirect Operational Buyer in Nuevo León, Mexico. The ideal candidate will have strong Excel skills and experience with Coupa or similar platforms. Responsibilities include managing indirect requisitions, processing purchase orders, and supporting supplier relations. The role requires excellent communication skills and a solid understanding of indirect procurement processes to ensure compliance and efficiency in purchasing operations.

Formación

• Proficient in Excel for data analysis and reporting.
• Experience with Coupa platform is a strong plus.
• Solid understanding of supplier management.

Responsabilidades

• Support procurement operations for indirect requisitions.
• Convert purchase requisitions to purchase orders.
• Process indirect requisitions using preferred vendors.

Conocimientos

Strong proficiency in Microsoft Excel

Experience with Coupa or similar platforms

Solid understanding of indirect procurement processes

Excellent communication skills

Detail-oriented with strong organizational skills

Descripción del empleo

Xylem is seeking an AssistantIndirect Operational Buyer with strong Excel skills and knowledge of Coupa (preferred) to support procurement operations. This role focuses on managing indirect requisitions, purchase orders, supplier relations, and procurement compliance to ensure efficient and compliant buying processes.

Indirect Operational Assistant Buyer:

• Under direction of the operational buyers Provide support:
• Convert purchase requisitions (PR) to purchase orders (PO) and obtain Global Category Manager (GCM) approval
• Process indirect requisitions ensuring use of preferred vendors and contract pricing
• Dispatch POs to vendors and update them as needed based on vendor changes or cancellations
• Resolve product or service issues related to indirect purchases
• Guide business users on preferred suppliers, contracts, and compliant procurement channels
• Identify opportunity to establish hosted catalogs based on buying trends to identify the need for all catalog types/streamlined buying opportunities
• Identify orders for Coupa Card and guide users
• Negotiate costs, launch RFQ’s and reward business to strategic supply base
• Review and approve new vendor creation requests based on business cases
• Coordinate with logistics teams to manage shipment of indirect goods
• Organize team meetings and Analytics review
• MRO and overall procurement overflow support
• Review opportunities for process alignment
• Main connection between accounts payable to review root cause of blocked invoices
• Support maintenance of supplier catalogs, PIR updates, and contract loading in collaboration with Coupa Manager
• Update supplier matrix under category manager direction as required
• Collaborate with Coupa Manager to drive supplier onboarding
• Assist the Coupa helpdesk with invoice reconciliation, including follow-up with buyers and accounts payable for approvals and discrepancy resolution, focusing on PR to PO matching

Qualifications:

• Strong proficiency in Microsoft Excel for data analysis and reporting
• Experience with Coupa source to pay platform is a strong plus or similar platform
• Solid understanding of indirect procurement processes and supplier management
• Excellent communication skills to collaborate with internal stakeholders and vendors
• Detail-oriented with strong organizational skills