Human Resources Assistant (Mexico) (Remote)

OpsArmy; Ciudad de México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading company in HR solutions is seeking a proactive HR Assistant to support the HR Manager. Responsibilities include payroll administration, HR system management, and providing employee support. Ideal candidates will have strong knowledge of Paylocity and excellent organizational skills to manage HR inquiries efficiently. The position offers a full-time work schedule with some flexibility on hours.

Formación

• Strong working knowledge of Paylocity and timekeeping platforms.
• Ability to handle repetitive tasks and shifting priorities.
• Proactive communicator who can manage HR inquiries.

Responsabilidades

• Support payroll processing and troubleshoot timecard issues.
• Draft job descriptions and post openings on recruitment platforms.
• Monitor Slack and email for HR inquiries.

Conocimientos

Attention to detail

Communication

Resourcefulness

Herramientas

Paylocity

Square

Slack

Google Drive

Indeed

Descripción del empleo

HR Assistant (Remote)

Support our HR Manager in payroll, HR systems, communications, and reporting

About The Role

We are seeking a proactive, detail-oriented HR Assistant to support our HR Manager in day-to-day HR operations, including payroll administration, HR systems management, internal communications, and compliance reporting. The ideal candidate will have strong familiarity with HR platforms especially Paylocity and a sharp eye for accuracy when handling payroll data, timecard issues, and compliance reports.

You will also serve as the primary point of contact for routine HR inquiries when the HR Manager is unavailable, helping keep the HR team organized, responsive, and efficient.

What We're Looking For

• Strong working knowledge of Paylocity and online timekeeping platforms
• Excellent attention to detail and ability to follow through on tasks
• Friendly, resourceful communicator who knows when to escalate issues
• Comfortable handling repetitive tasks, shifting priorities, and managing a to-do list style workflow
• Able to work independently during off-hours or with minimal supervision
• Bonus: Experience supporting in-person leadership events or insurance-related HR administration
  
  
  

Key Responsibilities

HR Operations & Administration

• Enter and verify timekeeping data from Square into Paylocity
• Support weekly and monthly payroll processing
• Troubleshoot employee timecard issues and reset Paylocity login credentials
• Generate reports and maintain historical data for HR and compliance audits
• Organize and maintain HR documents in Google Drive
  
  
  

Employee Support

• Monitor Slack and email for HR inquiries and triage or escalate as appropriate
• Provide light weekend support for urgent inquiries (approx. 2-3 per weekend)
• Escalate complex employee relations issues to the HR Manager
  
  
  

Communications & Job Postings

• Draft and build job descriptions
• Post job openings on Indeed and other recruitment platforms
• Monitor and update job listings regularly
• Coordinate candidate phone screen scheduling with Susanne based on screener responses
• Publish internal HR newsletters and communications
  
  
  

Performance & Planning Support

• Track employee performance management timelines
• Assist with logistics for senior leadership events and HR initiatives
• Support upcoming strategic planning cycles
  
  
  

Tools & Software Familiarity

• Paylocity (timecard and HR system) strong working knowledge required; candidates Paylocity skills may be tested
• Square (time tracking)
• Slack (internal communication)
• Google Drive (document management)
• Indeed (job postings and applicant tracking)
  
  
  

Work Schedule

• Full-time, 40 hours/week
• Tuesday & Wednesday: No work
• Monday & Thursday: 6 hours each, 1:00 PM 7:00 PM PST (some flexibility)
• Friday: 8 hours, 9:00 AM 5:00 PM PST (no flexibility; fixed schedule)
• Saturday & Sunday: 4 hours each, 9:00 AM 1:00 PM PST (some flexibility)