Facilities Project Coordinator

Jabil; Región Centro; Presencial; MXN 32.000 - 52.000; Jornada completa

Descripción de la vacante

Jabil in Mexico is seeking a Facilities Purchasing Coordinator to process facility work requests and purchase materials required to complete work orders. You will coordinate preventive maintenance, manage vendor relationships, and ensure accurate documentation and cost tracking.

The role involves coordinating with the Facilities Support Team, handling supplier inquiries, and supporting accounts payable with invoice discrepancies. Strong PC skills and clear communication are essential.

Formación

• Ability to read safety rules, operating and maintenance instructions.
• Ability to present information to managers, clients, customers, and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to operate a PC including Windows-based software.
• Advanced PC skills and knowledge of company software packages.
• Ability to write simple correspondence. Read and understand visual aids.
• Ability to apply basic math and interpret measurements.

Responsabilidades

• Process facility work requests and assign them to Facilities Support Team members.
• Coordinate maintenance work requests including preventive maintenance and documentation.
• Quote components and services for the Facilities department and purchase materials.
• Purchase supplies via purchase orders and company cards to support operations.
• Optimize order management to improve supplier communication.
• Monitor supplier delivery and quality performance and address issues.
• Support Accounts Payable in invoice discrepancies and vendor setup.
• Track labor and material costs for department personnel and contractors.
• Maintain Facilities Maintenance Management software and vendor records.
• Act as the point of contact for vendors and ensure compliance with policies.

Conocimientos

Reading comprehension

Communication skills

Problem solving

PC proficiency

Advanced software skills

Basic math

Descripción del empleo

Job Summary

Responsible for processing facility work requests and purchasing materials required to complete work requests.

Essential Duties and Responsibilities

• Process facility work requests and assign work requests to appropriate members of Facilities Support Team.
• Coordinate all maintenance work requests to include preventive maintenance, equipment record files, time records, and instrument calibration documentation.
• Quote components and services for the Facilities department determining favorable purchases for Jabil.
• Purchase materials necessary to perform work requests, to replenish routine House Keeping, EHS and maintenance supplies through the use of purchase orders and AMEX.
• Optimize order management process to ensure effective communication with suppliers.
• Monitor and continuously improve supplier's delivery and quality performance.
• Address and resolve recurring or critical issues by utilizing corrective action tools and additional resources.
• Provide documentation to accounting to establish new vendors.
• Support Accounts Payable in resolving invoice discrepancies.
• Research and communicate with vendors for the purchase of supplies and equipment necessary for the Facilities Support Department.
• Track labor and material costs for department personnel and subcontractor labor.
• Maintain Facilities Maintenance Management software.
• Hire contract vendors to perform special skilled work and make sure invoices are paid on a timely basis.
• Review and sign invoices.
• Manage Non-disclosure, W-9 and certificates of liability insurance for contractors.
• Manage the vehicle licensing, elevator certifications and other requirements for equipment across the campus.
• Act as the point of contact for vendors and sales representatives for the Facilities Department.
• Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
• Comply and follow all procedures within the company security policy.
• May perform other duties and responsibilities as assigned.

Job Qualifications

Knowledge Requirements

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to operate a personal computer including using a Windows based operating system and related software.
• Advanced PC skills, including training and knowledge of Jabil's software packages.
• Ability to write simple correspondence. Read and understand visual aid.
• Ability to apply common sense understanding to carry out simple one- or two-step instructions.
• Ability to deal with standardized situations with only occasional or no variables.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret graphs.