Expense Audit Specialist

Pellera Technologies Mexico; Puebla de Zaragoza; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A technology company in Mexico seeks an Expense Audit Specialist to manage travel and expense audits. Responsibilities include analyzing submissions, ensuring compliance with policies, and supporting users with the Concur platform. The ideal candidate should have strong analytical, communication, and critical thinking skills, along with prior SAP Concur experience. This role requires attention to detail and the ability to work independently in a remote setting.

Formación

• Driven and able to work independently in a remote environment.
• Maintain discretion in dealing with sensitive information.

Responsabilidades

• Analyze expense submissions and educate users on policies.
• Review expense reports for accuracy and consistency.
• Monitor employee-paid corporate cards for timely payments.
• Administer user accounts and provide support for Concur.

Conocimientos

Attention to detail

Excellent communication skills

Critical thinking

Fluent English

Strong investigative skills

Self-motivated

Stakeholder management

Herramientas

SAP Concur

Descripción del empleo

The Expense Audit Specialist will join the SG&A/Travel & Expense team in supporting daily operations for the travel and expense program for the North American-based Converge Portfolio Companies.

General Accountabilities

• Primarily analyze expense submissions, exceptions/flagged expenses, and educate users about company policies and procedures.
• Responsible for the daily processing of Expense Reports
• Review expense reports for accuracy, consistency, and completeness
• Perform detailed audits of expense reports as well as investigations of audit exceptions noted by Concur Verify
• Verifies reports have appropriate documentation and required approvals to support expense
• Use alternative policies to audit expenses for Company Events, Marketing Events, billable expenses, etc.
• Recognize employee expenses that should be invoiced directly to the Company purchasing card
• Employee will work closely with the Travel and Expense Supervisor to ensure priorities, deadlines, and policy alignment.
• Keep records of expense policy violations and inaccurate expense reporting to support denial of expense reimbursement
• Report and escalate potential misuse of company funds
• Keep detailed records of unusual expenses; periodically compile a summary to be sent to upper management for review
• Provide expense reporting data to various teams monthly
• Monitor employee-paid corporate cards for timely payments
• Communicate to employees and their managers to increase awareness of company policy
• Responsible for interacting with all Concur users including upper levels of management to resolve expense reporting issues with a range of low to high complexity
• Solve routine user problems of various complexity following established policies, practices, and procedures
• Work with employees to assist with time-sensitive expense reports and documents for reimbursement on a strict deadline schedule
• Point of contact for travel and expense program
• Assist with user training sessions and update supporting documentation
• Maintain user profiles in the Concur system and provide general technical support for end users
• Administer new user accounts and provide login instructions for new employees on a weekly basis
• Deactivate and update existing Concur profiles in a timely manner to support offboarding, structural changes and extended leaves
• Provide support for password resets and multifactor authentication
• Maintain password reset for API accounts to ensure continuation of automation processes
• Administer user permissions based on the employee’s role

Position Requirements

• Attention to detail in a fast-paced environment.
• Driven and able to work independently in a remote environment.
• Team player with excellent communication skills who can both ask for and provide assistance across the team.
• Candidate must be a critical thinker.
• Ability to recognize high-risk behavior patterns.
• Strategically communicate to employees across various levels of the organization.
• Maintain a high level of professionalism.
• Discretion in dealing with sensitive and highly confidential information.
• Prior experience with SAP Concur is a plus.

Professional Skills

• Fluent English language skills required: verbal and written communication.
• Self-motivated and disciplined.
• Strong stakeholder relationship management skills.
• Strong investigative and analysis skills.
• Strong technical and process design and implementation skills.
• Strong communication and presentation skills along with the ability to work in a highly collaborative environment.
• Ability to work creatively and analytically in a problem-solving environment.
• Manages multiple priorities in a high-pressure environment.
• Have strong inter-personal and communication skills: capable of training users in complex topics and making presentations to internal groups.
• Able to write intricate system and user documentation. Capable of writing and explaining purchase justifications.