Executive Search Program Coordinator

Aptiv; Monterrey; On-site; MXN 420,000 - 660,000; Full time

Job summary

Aptiv is seeking an Executive Search & Talent Advisory Program Coordinator to support the team by managing executive-level interview scheduling, candidate communications, offer administration, and recruiting operations. This role partners with recruiters, hiring managers, HR, and legal to ensure a seamless, confidential experience throughout the hiring process.

Requirements include a Bachelor's degree and 5+ years' recruiting coordination, with experience scheduling complex interviews across

Qualifications

• Bachelor's degree or equivalent professional experience.
• 5+ years of recruiting coordination, executive recruiting support, HR operations, or related experience.
• Experience scheduling complex interviews and managing multiple stakeholders across global time zones.
• Strong organizational skills with exceptional attention to detail and the ability to manage competing priorities.
• Excellent verbal and written communication skills with a customer service mindset.
• Experience working with applicant tracking systems, CRM platforms, or talent management tools (Thrive experience preferred).
• Ability to handle highly confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Demonstrated ability to work independently and collaborate effectively in a fast-paced, high-performing environment.

Responsibilities

• Coordinate and schedule executive-level interviews across multiple time zones, managing calendars and logistics.
• Serve as a primary point of contact for candidates, ensuring a high-touch and positive candidate experience.
• Prepare, review, and distribute offer documentation, ensuring accuracy and compliance with company policies.
• Maintain candidate records and activity within Thrive, ensuring data integrity and reporting accuracy.
• Track candidate progress and provide status updates and reporting to recruiters and leadership teams.
• Partner with internal stakeholders to support executive search processes, operational excellence, and continuous process improvements.
• Ensure confidentiality and compliance throughout all stages of the executive recruitment process.
• Support onboarding coordination and contribute to optimizing recruiting tools, workflows, and processes.

Skills

Executive recruiting coordination

Stakeholder management

Organized

Confidentiality

Strong communication

MS Office proficiency

Education

Bachelor's degree

Tools

Thrive ATS

CRM platforms

Applicant Tracking Systems

Microsoft Office Suite

Job description

Executive Search & Talent Advisory Program Coordinator

Why join Aptiv? You'll have the opportunity to work on cutting-edge applications, develop breakthrough technologies, and deliver innovative solutions to some of the world's leading automotive brands. See your work come to life on the road - helping make mobility safer, greener, and more connected. Ready to shape the future of mobility with us?

Your role

The Program Coordinator supports the Executive Search & Talent Advisory team by managing executive-level interview scheduling, candidate communications, offer administration, and recruiting operations. This role serves as a key partner to executive recruiters, hiring managers, HR, and legal teams, ensuring a seamless, professional, and confidential experience throughout the executive hiring process.

Responsibilities:

• Coordinate and schedule executive-level interviews across multiple time zones, managing complex calendars and logistics.
• Serve as a primary point of contact for candidates, ensuring a high-touch and positive candidate experience.
• Prepare, review, and distribute offer documentation, ensuring accuracy and compliance with company policies.
• Maintain candidate records and activity within Thrive, ensuring data integrity and reporting accuracy.
• Track candidate progress and provide status updates and reporting to recruiters and leadership teams.
• Partner with internal stakeholders to support executive search processes, operational excellence, and continuous process improvements.
• Ensure confidentiality and compliance throughout all stages of the executive recruitment process.
• Support onboarding coordination and contribute to optimizing recruiting tools, workflows, and processes.

Your background:

• Bachelor's degree or equivalent professional experience.
• 5+ years of recruiting coordination, executive recruiting support, HR operations, or related experience.
• Experience scheduling complex interviews and managing multiple stakeholders across global time zones.
• Strong organizational skills with exceptional attention to detail and the ability to manage competing priorities.
• Excellent verbal and written communication skills with a customer service mindset.
• Experience working with applicant tracking systems, CRM platforms, or talent management tools (Thrive experience preferred).
• Ability to handle highly confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Demonstrated ability to work independently and collaborate effectively in a fast-paced, high-performing environment.

Preferred Qualifications

• Experience supporting executive search, executive recruiting, or senior-level talent acquisition.
• Experience partnering with senior leaders and executive stakeholders.
• Knowledge of recruiting compliance, offer administration, and onboarding processes.

WHY JOIN US?

• You can grow at Aptiv. Aptiv provides an inclusive work environment where all individuals can grow and develop, regardless of gender, ethnicity or beliefs.
• You can have an impact. Safety is a core Aptiv value; we want a safer world for us and our children, one with: Zero fatalities, Zero injuries, Zero accidents.
• You have support. We ensure you have the resources and support you need to take care of your family and your physical and mental health with a competitive health insurance package.

YOUR BENEFITS AT APTIV:

• Savings Fund
• Pension Plan
• Christmas Bonus
• Attendance Bonus
• Vacation Premium
• Medical Expenses
• Life Insurance
• Social security (IMSS, INFONAVIT, Retirement)
• Recognition for innovation and excellence
• Opportunities to give back to the community

Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law

Aptiv is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other characteristic protected by law.