Executive Operations Partner (JOB ID : PAUJFCR)

Inside Out; México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

Inside Out is seeking an Executive Operations Partner to maximize operational efficiency for the President. The role requires managing schedules, communication, and proposal preparation while ensuring no task is overlooked. Ideal candidates are experienced professionals with strong organizational skills and an exceptional command of English.

Formación

• Prior experience as an Executive Assistant, Business Manager, or Sales Operations Coordinator.
• Fluent in English with business writing proficiency.
• Strong command of Microsoft Office and CRM tools.

Responsabilidades

• Manage executive inbox and calendar, triage communication.
• Draft proposals and format presentations.
• Track sales opportunities and client follow-ups.

Conocimientos

Communication

Organization

Attention to Detail

Proficiency in Microsoft Office

Herramientas

CRM tools (Zoho preferred)

Canva

Descripción del empleo

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

" PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"

JOB TITLE	Executive Operations Partner
JOB ID	PAUJFCR
INDUSTRY	Business Demos
LOCATION	LATAM
JOB STATUS	Full Time
WORK SCHEDULE	MST Business Hours
SALARY	$7 -$8/Hour
TARGET START DATE	ASAP

ROLE OVERVIEW

About the Client: The client transforms how businesses conduct demos and discovery conversations. Its proven methodology helps sales and presales teams deliver compelling, value-driven presentations that lead to higher conversion rates and deeper customer engagement. The company is passionate about helping clients and students excel in their careers by equipping them with tools to elevate their performance and success.

About the Role:

The Executive Operations Partner serves as a critical force multiplier for the President, with a primary focus on maximizing operational efficiency, ensuring consistent client and deal follow-up, and safeguarding the executive’s time and focus. This role blends strategic coordination with hands-on execution, providing support across a range of responsibilities including inbox triage, CRM updates, proposal preparation, and slide formatting. The Executive Operations Partner works directly with the President to ensure no task or opportunity is overlooked, while proactively identifying ways to enhance systems and improve communication throughout the business.

Key Responsibilities

• Manage executive inbox and calendar using the principles from *Buy Back Your Time* by Dan Martell
• Triage communication and escalate or resolve messages based on urgency and ownership
• Track sales opportunities, leads, and client follow-ups across CRM and spreadsheet systems
• Draft and assemble proposals and format PowerPoint slides for training and client sessions
• Coordinate with external partners, including our marketing agency, to ensure timely deliverables

• Maintain task systems, SOPs, and shared tools that drive operational clarity
• Summarize key priorities daily and protect Paul’s time and focus through smart scheduling

and proactive planning

Required Qualifications

• Prior experience as an Executive Assistant, Business Manager, or Sales Operations

Coordinator

• Excellent written and verbal communication
• Highly organized with exceptional attention to detail
• Strong command of Microsoft Office (Outlook, Word, PowerPoint, Excel) and CRM tools

(Zoho preferred)

• Comfortable drafting proposals, follow-up messages, and other client-facing communication
• Experience using Canva (or similar tools) to produce professional, brand-aligned materials

is a plus

• Familiarity with scheduling tools, project management systems, and digital workspaces
• Fluent in English with business writing proficiency

Preferred Characteristics

• Comfortable making basic graphic updates or creating simple visual content in Canva, when needed
• Experience in sales, presales, or client success
• Operates with initiative, ownership, and sound judgment
• Learns quickly, adapts easily, and improves processes without being asked