Executive Assistant & Sales Support

Zipdev; México; A distancia; USD 30,000 - 60,000; Jornada completa

Descripción de la vacante

Join a forward-thinking company as an Executive Assistant, where your organizational prowess and bilingual skills will shine. In this dynamic remote role, you will support two executives in managing their business and personal tasks, ensuring smooth operations in a fast-paced environment. Your responsibilities will include email management, calendar coordination, and sales support, utilizing tools like HubSpot and Google Workspace. Enjoy a collaborative culture that values authenticity and offers a range of perks, including health care reimbursement and professional development opportunities. This is your chance to make a significant impact while enjoying the flexibility of remote work.

Servicios

Health Care Reimbursement

Active Lifestyle Reimbursement

Quarterly Home Office Reimbursement

Vacation: 10 business days

5 National Holidays

5 Company Holidays

Parental Leave

Longevity Bonus

Continuous Learning Bonus

Access to Training and Professional Development Platforms

Formación

• Experience managing multiple priorities in a fast-paced environment.
• Proficient in handling confidential information with discretion.

Responsabilidades

• Manage email correspondence and calendar for executives.
• Assist with business development and sales support tasks.

Conocimientos

Bilingual (English and Spanish)

Organizational Skills

Communication Skills

Discretion

Self-motivated

Educación

Experience as Executive Assistant

Experience in Client-facing Environment

Herramientas

HubSpot CRM

Google Workspace

Slack

Descripción del empleo

Zipdev is seeking a highly organized and proactive Executive Assistant to support two executives leading a growing business in the building services industry. This role requires someone who can manage both business-related and personal tasks, helping the executives stay focused on strategic priorities while ensuring day-to-day operations run smoothly. The ideal candidate is bilingual, tech-savvy, detail-oriented, and has experience working in fast-paced environments where communication, discretion, and initiative are key.

Key Responsibilities:

• Email & Communication Management: Prioritize, organize, and draft professional email correspondence across multiple inboxes.
• Calendar Management: Coordinate meetings, appointments, and events across various schedules, including both business and personal commitments.
• Sales Support: Assist with business development efforts by updating the CRM (HubSpot), researching prospects, and supporting follow-ups.
• Administrative Assistance: Prepare documents, manage digital files, and provide general administrative support.
• Travel Planning: Organize business and personal travel, including booking flights, accommodations, and creating detailed itineraries.
• Personal Assistance: Support with tasks such as appointment scheduling, online orders, event planning, and general life admin.
• CRM & Systems Support: Utilize HubSpot CRM, Slack, and Google Workspace to support communication, task tracking, and workflow.
• Task Management & Reminders: Keep track of important deadlines, recurring tasks, and daily priorities.

Qualifications:

• Fluent in both English and Spanish (written and verbal).
• Previous experience as an Executive Assistant or Personal Assistant.
• Strong organizational skills with the ability to juggle multiple priorities.
• Experience supporting sales teams or executives in a client-facing environment.
• Proficiency in Google Workspace, Slack, and HubSpot CRM (or similar tools).
• High level of discretion in handling confidential information.
• Self-motivated, resourceful, and comfortable working independently.
• Knowledge or familiarity with New York City culture and business landscape is a plus.

Work Environment:

• Remote work from Latin America.
• Must be available to align with U.S. Eastern Time business hours.
• Fast-paced and collaborative environment.

Our Recruitment Process

• Video Interview
• 20-minute take-home skills test
• 30-minute Call with the Recruiter (project, benefits, etc.)
• Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
• Final Offer

• Work remotely Monday - Friday, 40 hours a week (no weekends)
• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Did we mention it's REMOTE?!!

One of our core values at Zipdev is "Be authentic." that's why we encourage you to answer the application form in your own words; we are interested in getting to know you, not a digital assistant.

Wondering how our remote environment or our payment method work? We've put together some helpful answers in our FAQs at the bottom our our career site. Take a look and let us know if you have any other questions!