Executive Assistant - Mexico (affiliate job post)

Wing Assistant; Ciudad de México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A remote-based company is seeking an experienced Executive Assistant to support C-level executives. Responsibilities include scheduling, data entry, and document management. Candidates must have at least 3 years of experience and strong communication skills. This is a fully remote position offering competitive benefits and opportunities for career growth.

Servicios

Performance Incentives

Paid Training

Inclusive Culture

Upskilling Opportunities

Holiday & Overtime Pay

Formación

• Minimum of 3 years of experience as an Executive Assistant to C-levels.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Tech savvy and familiar with current technologies.

Responsabilidades

• Create and send statements or invoices, track payments.
• Prepare reports on industry trends and practices.
• Coordinate team calendars and schedule meetings.

Conocimientos

Communication skills

Organizational skills

Technical proficiency

Proactive attitude

Time management

Educación

Bachelor's degree or certificate

Herramientas

MS Office

Google Calendar

Descripción del empleo

Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor's degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps wired connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary: This is based on your experience and skills.

We are an equal opportunities employer and welcome applications from all qualified candidates.