Executive Assistant - Mexico (affiliate job post)

Wing Assistant; Ciudad de México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

An innovative firm is on a mission to redefine the future of work and is seeking a proactive Executive Assistant to support C-level executives. This remote position requires strong organizational and communication skills, as well as a tech-savvy approach to managing various tasks. From coordinating schedules and preparing reports to handling communications and organizing data, you will play a vital role in ensuring smooth operations. Join a supportive team that values job security, offers paid training, and provides opportunities for career growth in a fun work environment. If you thrive in a dynamic setting and are ready to make an impact, this is the role for you.

Servicios

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Formación

• Minimum 3 years as an Executive Assistant to C-levels.
• Excellent communication skills in English (B2 level).
• Tech-savvy with experience in MS Office and CRM systems.

Responsabilidades

• Create invoices, track payments, and record expenses.
• Organize documents, data entry, and prepare reports.
• Coordinate calendars and manage scheduling conflicts.

Conocimientos

Communication Skills

Organizational Skills

Time Management

Tech Savvy

Proactive Attitude

Educación

Bachelor's Degree or Certificate Course

Herramientas

MS Office

Google Calendar

CRM System

Descripción del empleo

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

1. Create and send statements or invoices, track payments, and record company expenses.
2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
3. Store and organize documents and files.
4. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
5. Research products, purchase goods & secure samples.
6. Store, update & collect information for marketing and sales campaigns through a CRM system.
7. Monitor projects, conduct internal communication & organize company data.
8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
9. Prepare itineraries, book hotels, rental cars, etc.
10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
12. Synthesize data & other content into cohesive reports and presentation slides.
13. Upload videos, manage negative reviews, and keep the account profile up to date.
14. Ad hoc tasks.

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc).
• Bachelor's degree or any certificate course (required).
• Excellent phone, email, and instant messaging communication skills.
• Excellent English communication skills, both written and verbal (at least B2 level).
• Solid organizational & time management skills.
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
• Experience with word-processing software and spreadsheets (e.g., MS Office).
• Knowledge of online calendars and scheduling (e.g., Google Calendar).
• Proactive attitude & willingness to be trained.
• Able to work on a graveyard shift.

Technical Requirements:

• USB Headset with Noise Cancellation feature.
• Working Webcam.
• Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM.
• Main Internet Service Speed: at least 25 Mbps wired connection.
• Backup Internet Service Speed: at least 10 Mbps.

Benefits:

• Performance Incentives.
• Job Security and Stability.
• Paid Training.
• Inclusive Culture.
• Upskilling Opportunities.
• 100% Work-From-Home.
• Exceptionally Supportive Team.
• Opportunities for Career Growth.
• Fun Work Environment.
• Holiday & Overtime Pay.

Schedule: US work hours (20-40 hours per week).

Location: This is a remote job.

Salary: This is based on your experience and skills.

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues.