Executive Assistant / Corporate Administrator

Canonical; Mérida; A distancia; USD 40,000 - 80,000; Jornada completa

Descripción de la vacante

An innovative tech firm is seeking Executive Assistants and Corporate Administrators to enhance its Corporate Operations team. This role is pivotal in ensuring smooth business operations, managing logistics, travel, and events. Ideal candidates are self-driven team players with excellent communication and organizational skills. The position offers a unique opportunity to work in a distributed environment while collaborating with colleagues globally. Join a forward-thinking company that values personal development and offers a performance-driven annual bonus, learning budget, and opportunities for travel.

Servicios

Annual Learning and Development Budget

Annual Compensation Review

Recognition Rewards

Annual Holiday Leave

Maternity and Paternity Leave

Employee Assistance Programme

Opportunities to Travel

Priority Pass for Travel Upgrades

Formación

• Strong academic results from school and university.
• Ability to learn new technology and software quickly.

Responsabilidades

• Support operations for various departments within the company.
• Organize international company events and manage logistics.
• Coordinate monthly reports and schedule meetings.

Conocimientos

Organizational Skills

Communication Skills

Project Management

Attention to Detail

Educación

Degree in Business or Technical Field

Descripción del empleo

Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation, and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders across many sectors. The company is a pioneer of global distributed collaboration, with 1000+ colleagues in 70+ countries and very few roles based in offices. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.

The company is founder-led, profitable, and growing. We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses, and events are efficiently and correctly managed.

We look for positive team players who are self-driven and results-oriented, with excellent attention to detail. The best candidates show that they are forward planners, reliable, determined, and keen to assume responsibility for projects, processes, and policy. We are a unique global business, so we value candidates with strong organizational and communication skills who are eager to develop and improve continuously.

This team plays a crucial role in the overall operation of the business. They manage significant operations and processes, support department leads, and take central responsibility for logistics, expenses, travel, and scheduling. They are key to our success! We seek confident and effective individuals with good judgment and the self-assurance to uphold policies regardless of the seniority of others. If you enjoy responsibility and ensuring tasks are completed properly and efficiently, you will find this role very rewarding.

Location: This is a global operation, with open roles across all time zones.

Responsibilities

1. Support operations for one or more departments within the company.
2. Coordinate monthly reports and schedule meetings and interviews.
3. Organize and run international company events, including logistics.
4. Manage quarterly and annual executive meetings.
5. Collaborate across teams on activities and initiatives.
6. Manage suppliers and stakeholders.

What we are looking for in you

1. Excellent academic results at school and university.
2. A degree in a business or technical field.
3. Excellent communication skills.
4. Responsibility, integrity, and accountability.
5. Self-awareness and thoughtfulness.
6. Ability to travel up to four times a year for company events of up to two weeks.
7. Ability to learn new technology and software quickly.

Additional Skills We Value

1. Experience in operations and executive support.
2. Project management experience.
3. Event-related experience.
4. Travel industry experience.

What we offer you

We consider geographical location, experience, and performance in shaping worldwide compensation. We revisit compensation annually (and more often for graduates and associates) to recognize outstanding performance. Besides base pay, we offer a performance-driven annual bonus and additional benefits that reflect our values and meet local needs globally.

• Distributed work environment with twice-yearly in-person team sprints.
• USD 2,000 annual learning and development budget.
• Annual compensation review.
• Recognition rewards.
• Annual holiday leave.
• Maternity and paternity leave.
• Employee Assistance Programme.
• Opportunities to travel and meet colleagues in new locations.
• Priority Pass and travel upgrades for long-haul company events.

About Canonical

Canonical is a pioneering tech firm leading the global move to open source. Publishing Ubuntu, a key open source project and platform for AI, IoT, and cloud, we are changing the world daily. We recruit globally, setting high standards for our team members, and expect excellence in all we do.

Since 2004, Canonical has been a remote-first company. Working with us means thinking differently, working smarter, acquiring new skills, and advancing your career. We offer a unique view into 21st-century digital business.

Canonical is an equal opportunity employer. We are committed to a workplace free from discrimination, valuing diversity of experience, perspectives, and backgrounds to foster a better work environment and products. We welcome applications from all identities, ensuring fair consideration.