Executive Assistant / Chief of Staff (to the Principal) - Commercial Real Estate

Eastman Residential; México; A distancia; MXN 1,108,000 - 1,478,000; Jornada completa

Descripción de la vacante

A global real estate development firm is seeking an Executive Assistant / Chief of Staff to support the Principal in strategic initiatives and operational tasks. This remote role will involve managing the Principal's calendar, overseeing financial operations, and coordinating personal errands. Ideal candidates possess strong strategic thinking and operational skills, along with the ability to manage detailed tasks discreetly.

Formación

• Ability to manage high-level strategic initiatives while executing detailed administrative tasks.
• Strong communication skills to liaise with stakeholders effectively.
• Proficient in managing confidential information with discretion.

Responsabilidades

• Act as a key advisor to the Principal and implement initiatives.
• Manage comprehensive inbox and calendar for the Principal.
• Oversee financial operations including bookkeeping and expense management.
• Coordinate travel and personal errands for the Principal.

Conocimientos

Strategic thinking

Operational excellence

Project management

CRM management

Financial operations oversight

Descripción del empleo

About the company

EA / Chief of Staff directly supports a Principal across a real estate development firm. Based in NYC, the team is international, including members throughout LATAM.

About the job

We are seeking an exceptional Executive Assistant / Chief of Staff who combines strategic thinking with operational excellence to directly support our Principal while ensuring smooth business operations. This remote position requires someone who can seamlessly manage both high-level strategic initiatives and detailed administrative tasks.

Please submit resume in English.

Responsibilities

Roles:

Strategic & Operational Leadership:

• Act as a key advisor to the Principal, providing strategic support and implementing initiatives
• Develop and maintain standard operating procedures and systems
• Lead special projects and coordinate cross-functional communication
• Create and manage protocols to improve operational efficiency
• Serve as primary liaison between Principal and internal/external stakeholders

Daily Operations:

• Comprehensive inbox and calendar management
• CRM management and maintenance
• Document administration and filing of key items
• Identify and monitor relevant industry news, publications, and datasets
• Handle confidential information with discretion
• Coordinate and execute Principal's task list with precise follow-through

Business Support:

• Oversee financial operations including bookkeeping, expense management, and invoice processing
• Support business development through research and lead generation
• Prepare briefings and materials for key meetings
• Monitor and track project deliverables and timelines
• Assist in strategic planning and execution of business initiatives

Personal Support:

• Manage personal errands and administrative tasks
• Travel coordination including flights, accommodations, and activities
• Gift procurement and special occasion planning
• Health and wellness tracking for Principal
• Oversight of personal administrative matters (renewals, registrations, etc.)

Notes from the Principal

Job is a mix of life errands/personal tasks (e.g., renewal of registrations, birthday planning, gift finding), standard EA/Chief of Staff role (management of email, calendar & travel when needed), and anything that helps support business operations (project management, maintaining reports, dashboards, research, etc.).