Executive Assistant

Solvo Global; Mérida; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A dynamic business firm in Mérida is seeking an Executive Assistant to provide comprehensive support, manage schedules, and enhance operational efficiency. Responsibilities include managing complex calendars, leading projects, and facilitating high-level meetings. The ideal candidate has 2-5 years of relevant experience, strong communication skills, and proficiency in productivity tools like Google Workspace. Competitive salary offered in a dynamic work environment.

Formación

• 2–5 years of experience in executive support or similar roles.
• Proficient in modern productivity and communication tools.
• Demonstrated ability to juggle competing priorities.

Responsabilidades

• Manage a fast-moving calendar and travel plans.
• Lead business and personal special projects.
• Provide strategic support for high-level meetings.
• Help manage office systems and HR processes.

Conocimientos

Experience in executive support

Proficiency with Google Workspace

Excellent verbal and written communication

Strong time management

Ability to handle ambiguity

Herramientas

Google Workspace

HubSpot

Slack

Descripción del empleo

*** Please check job description, Only resumes in English are considered ***

Job Title: Executive Assistant

Shift time: Monday to Friday 7:00am to 3:00pm PST

Location: Merida, Yucatan.

Salary: $30,000 mil pesos mxn brutos.

Core Responsibilities:

1. Executive Support & Calendar Architecture:

• Own and optimize a fast-moving, ever-changing calendar—balancing speaking engagements, board meetings, venture-related work, and media opportunities.
• Book and manage complex travel, across time zones, with precision and proactive thinking.
• Field inbound communications, prioritize what matters, and ensure nothing slips through the cracks.
• Draft correspondence, prepare briefing materials, and support day-to-day execution at the highest level.

2. Project Execution & Systems Thinking:

• Lead and support business and personal special projects from start to finish—bringing structure, follow-through, and calm to the chaos.
• Build and maintain streamlined workflows, leveraging tech and tools.
• Proactively identify opportunities to increase efficiency and give time back to the executive.

3. Strategic Support & Executive Leverage:

• Provide behind-the-scenes support for high-level meetings, including board meetings, investor discussions, keynote prep, and venture-related engagements.
• Track follow-ups, action items, and deliverables that arise from strategic conversations—and ensure they’re executed with excellence.
• Help translate ideas into structured plans and next steps, enabling faster decisions and greater momentum across ventures.
• Act as an extension of Josh in managing critical priorities and building capacity for high-impact work.

4. Administrative Operations:

• Help manage office systems, digital filing, and administrative workflows.
• Support HR and finance processes (vendor coordination, expense reports, onboarding).
• Coordinate logistics for events, team meetings, and offsites.

Requirements:

• 2–5 years of experience in executive support, operations, or chief-of-staff-like roles.
• Strong capability in modern productivity and communication tools (Google Workspace, HubSpot, Slack, etc.).
• Excellent verbal and written communication, discretion, and time management.
• Proven ability to handle ambiguity and juggle competing priorities with grace.
• Bonus points for experience in startups, venture capital, media, or fast-paced environments.