Executive Assistant

Primland Resort; Corral del Risco; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

An established industry player is seeking a highly organized Executive Assistant to support the executive team and manage administrative tasks. This role involves acting as a point of contact, scheduling meetings, and maintaining office organization. The ideal candidate will have experience in administrative roles, excellent communication skills, and the ability to multitask. Join a vibrant community that blends luxury with the spirit of a relaxed surf retreat, where your contributions will help shape memorable experiences for guests. If you thrive in dynamic environments and enjoy supporting leadership, this opportunity is perfect for you.

Formación

• 2+ years of experience in an administrative or assistant role.
• Strong communication skills and ability to multitask effectively.

Responsabilidades

• Provide first-level support and manage general administrative activities.
• Schedule and manage the General Manager's calendar and arrange travel.

Conocimientos

Communication Skills

Multitasking

Google Platform

Discretion and Confidentiality

Herramientas

Google Workspace

Descripción del empleo

Company Description

A vibrant community on the untouched Mexico shoreline, Susurros del Corazón is a private seaside enclave marrying raw beauty with the playful spirit of a luxuriously relaxed surf retreat.

Job Description

As a super detailed and organized individual, the Executive Assistant is responsible for providing first-level support, assisting in daily office needs, and managing the property’s general administrative activities.

1. Act as the point of contact among executives, team members, and other external partners
2. Fully understand the roles and responsibilities of each Executive team member
3. Answer phone inquiries, direct calls and provide basic property information
4. Greet visitors, setting them up with refreshments and ensuring they are comfortable should they have to wait
5. Perform clerical duties such as maintaining files, organizing documents, maintaining contacts, etc.
6. Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements
7. Take meeting minutes during events such as ownership meetings, executive meetings, luncheons or dinners
8. Maintain the office equipment via third-party vendors and order supplies to ensure the office is stocked appropriately
9. Schedule and manage the General Manager/Regional Vice President’s calendar
10. Complete expense reports
11. Exercise discretion and confidentiality with sensitive company information
12. Prepare daily VIP report and prepare VIP amenities

Qualifications

1. Minimum of 2 years experience in an Administrative or Assistant role
2. Experience with all aspects of the Google platform
3. Excellent communication skills (via phone, email and in-person)
4. Ability to multitask at all times
5. Hotel and/or Hospitality operations experience a plus

Additional Information

Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.