Executive Assistant

Employment Type // Work Schedule: Part-Time (Potential for Full-Time) // 12:00 PM to 4:00 PM ET

Role Overview:

We're looking for a tech-savvy Executive Assistant to support one of our clients, a growing business in the health and wellness space. This role is perfect for someone who’s highly organized, confident in client-facing communication, and experienced with automation tools and content platforms.

Key Responsibilities:

System Integrations & Automation

1. Integrate Flodesk with OptiMantra (EMR), Wix, and Canva.
2. Build automated workflows for patient management and weekly coaching email series.
3. Brand emails using Canva templates and support the creation of additional branded content.

Marketing & Client Communication

1. Assist with email marketing setup and execution via Flodesk.
2. Schedule and manage content for social media (Instagram and Facebook).
3. Coordinate communications and ensure timely responses to client inquiries.

Administrative & Strategic Support

1. Support the ongoing optimization of internal systems and processes.
2. Assist with marketing initiatives and promotional campaigns as the business grows.

Requirements:

1. Experience with OptiMantra, Flodesk, Wix, Canva, and social media scheduling tools.
2. Strong understanding of email automation, branding, and visual design.
3. Excellent written communication and client-facing skills.
4. Detail-oriented, organized, and able to manage multiple tasks autonomously.
5. A growth mindset and willingness to evolve with the role.