Executive Assistant

Ottomatik.io; Ciudad de México; A distancia; MXN 465,000 - 652,000; Jornada completa

Descripción de la vacante

A fast-growing tech company is looking for an Executive Assistant to provide critical support to senior executives. The role involves managing complex calendars, communication management, and administrative tasks. Ideal candidates should have at least 3 years of experience in a similar position and be available during U.S. Central Time business hours. Proficiency in Google Workspace and task management tools is essential.

Formación

• Minimum 3 years of experience supporting senior executives in a remote capacity.
• Available from 10 am - 6 pm U.S. Central Time business hours.

Responsabilidades

• Manage complex calendars and coordinate across time zones.
• Draft professional correspondence and follow-up communications.
• Track internal goals and assist with documentation.

Conocimientos

Excellent English communication skills

Ability to manage calendars

Proficiency with Google Workspace

Ability to work independently

Herramientas

Notion

Asana

Slack

Descripción del empleo

Hi there! We are South and our client is looking for a Executive Assistant!

Note To Applicants

• Eligibility: This position is open to candidates residing in Latin America.
• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.
• Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.
  
  

Essential Duties And Responsibilities

Executive Support

• Manage complex calendars and coordinate across time zones
• Prepare agendas, meeting materials, and follow-up tasks
• Support cross-functional coordination to ensure follow-through on key initiatives
  
  

Communication Management

• Monitor and manage email, message, and task flow for both executives
• Draft professional correspondence and follow-up communications
• Track and follow up on outstanding deliverables from stakeholders
  
  

Administrative Assistance

• Schedule travel, appointments, and handle personal and business logistics
• Process payments and manage online accounts (e.g., Amazon, Instacart, vendor portals)
• Assist with events, reservations, and occasional family coordination tasks
  
  

Operations & Project Support

• Track internal goals, OKRs, and tasks using Notion, Asana, or similar tools
• Assist with documentation and streamlining of recurring workflows
• Build internal dashboards and weekly summaries for executive visibility
  
  

Qualifications

• Minimum 3 years of experience supporting senior executives in a remote capacity
• Excellent English communication skills, both verbal and written
• Proficiency with Google Workspace, Notion, Slack, Asana, and related tools
• Ability to work independently, prioritize tasks, and maintain discretion
• Available from 10 am - 6 pm U.S. Central Time business hours
  
  

Preferred Qualifications

• Experience working in fast-paced, high-growth environments
• Exposure to engineering or operations teams, especially in home services or tech
• Familiarity with Salesforce, project dashboards, or internal reporting tools
• Previous support of founders, C-level leaders, or department heads
  
  

If this opportunity sounds good to you, send us your resume!