Executive Administrative Assistant

No Joke Marketing; Ciudad de México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A marketing company is seeking a world-class Executive Assistant to support the CEO by managing calendars, communications, and logistics. This fully remote role is ideal for individuals who thrive in fast-paced environments and who excel at handling multiple priorities while maintaining confidentiality. Successful candidates will have strong communication skills and proficiency in tools like Outlook and ClickUp. Competitive compensation and a dynamic work culture are offered.

Servicios

Competitive pay

Generous time off

Wellness-minded culture

Career growth opportunities

Formación

• Proven experience supporting a senior executive, preferably in agency/marketing/tech.
• Ability to juggle multiple priorities and drive closure without drama.
• Fluency in handling confidential matters and challenging personalities.

Responsabilidades

• Manage the CEO’s inbox, calendar, and travel arrangements.
• Capture decisions and follow-ups in key meetings.
• Coordinate personal/professional appointments effectively.

Conocimientos

Calendar management

Communication skills

Problem-solving

Confidentiality handling

Proactivity

Educación

Bachelor's degree (preferred)

Herramientas

Outlook/Email

Microsoft Teams

ClickUp

Descripción del empleo

We’re seeking a world-class Executive Assistant to be the CEO’s primary force multiplier - owning calendar, communications, and coordination so our leadership can move faster with fewer blockers. In this fast-paced role, you’ll turn priorities into action. You’ll manage the CEO’s inbox, calendar, meetings, and travel; capture decisions and follow-ups; and ensure information flows accurately across teams. If you love clarity, speed, and being three steps ahead - while handling sensitive matters with impeccable discretion - this role is for you.

Key Responsibilities

Executive Operating Rhythm

• Run the CEO’s daily/weekly cadence: surface priorities, flag conflicts, and secure decisions on time.
• Keep real-time visibility on the CEO’s schedule, meetings, deliverables, and dependencies.
• Maintain rigorous confidentiality for all sensitive information and records.

Daily Execution

• Triage and manage the CEO’s inbox; prioritize high-value messages and reduce noise.
• Prepare and format memos, emails, presentations, and reports; draft confidential correspondence with care.
• Join key CEO meetings to capture crisp notes, owners, and deadlines; drive follow-through to done.
• Coordinate personal/professional appointments and ensure the day runs smoothly.
• Maintain an organized digital workspace and uphold professional standards at all times.

Weekly / Monthly / Quarterly Cadence

• Weekly: review upcoming deliverables, reconcile calendar vs. priorities, and confirm logistics for all commitments.
• Monthly: organize event/webinar logistics; conduct targeted research to support projects and briefings.
• Quarterly: coordinate schedules and materials for leadership goals, webinars, and CEO initiatives.
• Semiannual: support performance review logistics and leadership sessions.

Information Stewardship & Communication

• Ensure timely, accurate flow of information to/from the CEO and stakeholders (internal & external).
• Protect data integrity across calendars, files, meeting notes, and task trackers.
• Serve as a trusted point of contact for executives, employees, clients, and partners.

Travel & Event Logistics

• Own end-to-end travel (air, hotel, ground) and meeting logistics; anticipate contingencies.
• Confirm agendas, materials, and success criteria for all engagements; de-risk surprises.

Culture & Ways of Working

• Model ownership, integrity, and solution-orientation; contribute constructive feedback with proposed fixes.
• Capture learnings in our “ EA Playbook” and help the team avoid repeat mistakes.
• Be a team player who elevates outcomes over ego.

Requirements

Experience & Scope

• Proven experience supporting a senior executive (agency/marketing/tech environment a plus).
• Demonstrated success juggling multiple priorities, managing up, and driving closure without drama.
• Fluent in handling confidential matters and challenging personalities with professionalism.

Operating Systems & Tools

• Outlook/Email, Calendar, Microsoft Teams - advanced proficiency.
• ClickUp (or similar work management) - working proficiency.
• Strong general tech aptitude; quick to learn new tools.

Leadership & Communication

• Exceptional written and verbal communication; sharp judgment and attention to detail.
• Time-management ninja with reliable follow-through and proactive problem-solving.
• High EQ, adaptability, and poise under pressure.

Success Metrics

• Execution: % of CEO action items completed on time; meeting follow-ups closed within SLAs.
• Time Use: Reduction in schedule conflicts; increased focus time for the CEO.
• Quality: Accuracy of deliverables; stakeholder satisfaction (internal/external).
• Reliability: Zero confidentiality lapses; smooth travel/events with minimal escalations.

Compensation

$1,300 - $1,500 USD/month (US-based benchmark).

Job Profile

• Location: Fully remote (US/Global).
• Education: Bachelor’s welcomed but not required; English certification a plus.
• Tech Setup: Modern laptop, reliable broadband, camera/headset for executive-level meetings.

Essential

• Prior experience in an office/agency environment.
• Familiarity with webinar/event coordination and research support.

About No Joke Marketing
Work directly with a visionary CEO in a high-energy, fully remote culture. You’ll gain exposure to top-level decision-making, grow your operations toolkit, and contribute to an organization that values momentum, learning, and world-class execution. Benefits include competitive pay, generous time-off, wellness-minded culture, and real career growth opportunities.