Executive Assistant Mx

Confidential Careers; Ciudad de México; Presencial; MXN 30,000 - 60,000; Jornada completa

Descripción de la vacante

An established industry player seeks a dynamic Office Manager to assist executive management in achieving objectives through effective coordination and project management. This role involves planning daily office activities, maintaining schedules, and providing essential support for travel and documentation. The ideal candidate will have a strong background in management, excellent bilingual communication skills, and experience in multinational environments. Join a collaborative team where your contributions will directly impact the success of the organization and help drive its strategic initiatives forward.

Formación

• Requires a management bachelor's degree or equivalent experience.
• Minimum of four years’ work experience in multinational settings.

Responsabilidades

• Coordinates and plans daily office activities.
• Maintains calendar and schedules meetings effectively.
• Tracks and reports on project pipeline periodically.

Conocimientos

Office Management

Project Coordination

Budget Monitoring

Document Translation

Bilingual Communication (English/Spanish)

Scheduling

Educación

Bachelor's Degree in Management

Descripción del empleo

Assists executive management with the attainment of objectives through coordination, implementation and monitoring of programs and projects. Provides office management support and monitors budget.

Overall Tasks:

• Coordinates and plans daily office activities
• Maintains calendar and assures timely scheduling of meetings
• Help coordinate team and client meetings effectively
• Creates and executes project work plans and revises as appropriate to meet changing needs and requirements of integration plans
• Tracks, updates and reports pipeline periodically
• Assist with document translations
• Arranges all aspects of travel
• Prepares ad hoc and scheduled reports from databases as requested
• Monitors monthly expenses
• May perform other duties as assigned.

Education and experience:

• Requires a management bachelor's degree or an equivalent combination of education and experience.
• Minimum of four (4) years’ work experience, preferably in multinational settings.

Must be able to communicate effectively in English and Spanish (both verbally and written). Portuguese is a plus.