Director of Intakes

Legal Management Group; Región Centro; Presencial; MXN 600.000 - 900.000; Jornada completa

Descripción de la vacante

Farahi Law Firm seeks a strategic Director of Intakes to lead and scale the Intakes Department. You will own strategy, performance, people, processes, and growth, partnering with Executive Leadership, Marketing, Legal, Operations, and HR to maximize qualified opportunities and deliver an exceptional prospective-client experience.

You will manage intake leaders, set KPIs, optimize conversion and efficiency, oversee multi-location operations, and drive data-driven decisions while maintaining

Formación

• Bachelor's degree in Business, Management, Operations, Sales, or related field.
• 10+ years of progressive leadership experience in intake, call center operations, sales operations, client services, or legal operations.
• 5+ years managing managers, supervisors, or team leads.
• Proven experience leading and scaling a high-volume intake, sales, or client acquisition function.
• Previous experience in a personal injury law firm or legal environment is strongly preferred.
• Strong understanding of sales funnels, conversion optimization, workforce planning, quality assurance, and performance management.
• Experience with CRM and case management platforms such as Filevine, Lead Docket, Clio, Salesforce, or similar systems.
• Strong analytical and business acumen with the ability to translate data into strategic decisions.
• Demonstrated experience leading process improvements and cross-functional initiatives.
• Exceptional leadership, communication, coaching, and decision‑making skills.
• Ability to operate strategically in a fast‑paced, high‑growth environment.

Responsabilidades

• Department Leadership: Lead Intake Managers and Specialists while establishing clear performance standards, accountability, and leadership development plans.
• Intake Strategy: Own the department's strategy and long-term growth, translating firm objectives into actionable intake, staffing, and performance plans.
• Conversion & Performance: Own key intake KPIs, including contact rates, qualified lead rates, conversion rates, response times, call quality, and productivity.
• Operations & Scalability: Oversee day-to-day intake operations, workforce planning, staffing, and workflows across teams and locations to support business growth.
• Process Improvement: Identify and implement opportunities to improve efficiency, client experience, conversion, automation, and scalability.
• Data & Reporting: Analyze operational and conversion data, develop executive-level reporting, identify trends and bottlenecks, and provide data-driven recommendations to leadership.
• Cross-Functional Leadership: Partner with Marketing, Legal, Operations, HR, and Executive Leadership to improve lead quality, case handoffs, client experience, and overall business performance.
• Quality & Compliance: Ensure intake procedures, documentation, and client interactions meet firm standards, confidentiality requirements, and applicable legal and ethical guidelines.

Conocimientos

Leadership

Strategy

Data analysis

CRM proficiency

Cross-functional leadership

Process improvement

Communication

Decision making

Team management

Educación

Bachelor's degree

Herramientas

Filevine

Lead Docket

Clio

Salesforce

Descripción del empleo

Director of Intakes

Position Overview

Farahi Law Firm is an award-winning personal injury firm dedicated to fighting for the injured and delivering exceptional legal representation. We are a fast-growing, client-centric team that values aggressive advocacy, innovation, and community impact. We are seeking a strategic and results-driven Director of Intakes to lead and scale our Intakes Department. This role owns the department's strategy, performance, people, processes, and operational growth, while partnering closely with Executive Leadership, Marketing, Legal, Operations, and HR to maximize qualified case opportunities and deliver an exceptional prospective-client experience.

Key Responsibilities

• Department Leadership: Lead Intake Managers and Specialists while establishing clear performance standards, accountability, and leadership development plans.

• Intake Strategy: Own the department's strategy and long-term growth, translating firm objectives into actionable intake, staffing, and performance plans.

• Conversion & Performance: Own key intake KPIs, including contact rates, qualified lead rates, conversion rates, response times, call quality, and productivity.

• Operations & Scalability: Oversee day-to-day intake operations, workforce planning, staffing, and workflows across teams and locations to support business growth.

• Process Improvement: Identify and implement opportunities to improve efficiency, client experience, conversion, automation, and scalability.

• Data & Reporting: Analyze operational and conversion data, develop executive-level reporting, identify trends and bottlenecks, and provide data-driven recommendations to leadership.

• Cross-Functional Leadership: Partner with Marketing, Legal, Operations, HR, and Executive Leadership to improve lead quality, case handoffs, client experience, and overall business performance.

• Quality & Compliance: Ensure intake procedures, documentation, and client interactions meet firm standards, confidentiality requirements, and applicable legal and ethical guidelines.

Requirements & Qualifications

• Bachelor's degree in Business, Management, Operations, Sales, or a related field.

• 10+ years of progressive leadership experience in intake, call center operations, sales operations, client services, or legal operations.

• 5+ years managing managers, supervisors, or team leads.

• Proven experience leading and scaling a high-volume intake, sales, or client acquisition function.

• Previous experience in a personal injury law firm or legal environment is strongly preferred.

• Strong understanding of sales funnels, conversion optimization, workforce planning, quality assurance, and performance management.

• Experience with CRM and case management platforms such as Filevine, Lead Docket, Clio, Salesforce, or similar systems.

• Strong analytical and business acumen with the ability to translate data into strategic decisions.

• Demonstrated experience leading process improvements and cross-functional initiatives.

• Exceptional leadership, communication, coaching, and decision‑making skills.

• Ability to operate strategically in a fast‑paced, high‑growth environment.