Coordinador Administrativo

Macaron & Bakery; Xico; On-site; MXN 201,000 - 312,000; Full time

Job summary

Macaron & Bakery is seeking an experienced Administrative Coordinator to oversee daily administrative operations in the office. The role requires strong leadership, excellent organizational skills, and proficiency in MS Office to support a busy team.

The ideal candidate will manage supplies, vendor relations, and internal communications, while ensuring compliance with policies and maintaining orderly records. This position offers growth within a dynamic industrial hub in Mexico.

Qualifications

• Extensive experience in administrative coordination or office management.
• Strong leadership and team management skills.
• Excellent understanding of office management systems and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Outstanding verbal and written communication in Spanish.

Responsibilities

• Oversee daily administrative operations and ensure smooth office functioning.
• Manage office supplies, inventory, and vendor relationships.
• Develop and implement administrative procedures to improve efficiency.
• Coordinate internal and external communications, including calls and emails.
• Supervise administrative staff and provide guidance and performance feedback.
• Organize meetings, events, and travel arrangements.
• Ensure compliance with company policies and legal requirements.
• Maintain accurate records, databases, and filing systems.
• Assist with budget preparation and expense tracking for the department.
• Act as liaison between departments to facilitate operations.

Skills

Administrative coordination

Office management

Leadership

MS Office

Organizational skills

Spanish language

Tools

Microsoft Office Suite

Job description

About the Role

Our client is looking for an experienced Administrative Coordinator to manage and oversee the daily administrative operations within their busy office located in Tlalnepantla, State of Mexico . This pivotal role requires a detail-oriented and highly organized individual who can ensure efficiency and productivity across all administrative functions. The ideal candidate will have a proven track record in managing diverse administrative tasks, optimizing workflows, and supporting a team in a demanding environment. This is a fantastic opportunity to take on a challenging and rewarding position in a key industrial hub of Mexico.

Key Responsibilities

• Oversee the daily administrative operations, ensuring smooth functioning of the office.
• Manage office supplies, inventory, and vendor relationships.
• Develop and implement administrative procedures and policies to optimize efficiency.
• Coordinate internal and external communication, including phone calls, emails, and correspondence.
• Supervise administrative support staff, providing guidance and performance management.
• Organize and manage company events, meetings, and travel arrangements.
• Ensure compliance with company policies and legal requirements.
• Maintain accurate and organized records, databases, and filing systems.
• Assist with budget preparation and expense tracking for the administrative department.
• Act as a liaison between different departments to facilitate seamless operations.

Requirements

• Extensive experience in administrative coordination or office management.
• Strong leadership and team management skills.
• Excellent understanding of office management systems and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional organizational, multitasking, and problem-solving abilities.
• Outstanding verbal and written communication skills in Spanish.