Bilingual Administrative and Sales Assistant

Human Quality.; Mérida; Presencial; MXN 200,000 - 400,000; A tiempo parcial

Descripción de la vacante

A vibrant event sales and production company in Mérida is seeking a proactive Administrative & Sales Assistant. This role involves managing client inquiries, assisting with event logistics, and preparing reports. The ideal candidate has experience in administrative support, is bilingual in Spanish and English, and is proficient in Google Workspace and CRM systems. This part-time position has potential for full-time transition within 60-90 days.

Formación

• 2+ years of experience in executive assistance or sales coordination.
• Bilingual fluency in Spanish and English is essential.
• Strong organizational skills and ability to work independently.

Responsabilidades

• Manage inbound inquiries and assist with event proposal creation.
• Prepare contracts and update Banquet Event Orders (BEOs).
• Organize event logistics and vendor communications.

Conocimientos

Bilingual fluency in Spanish and English

Proficiency in Google Workspace

Strong organizational skills

Educación

High school education (Bachillerato General)

Herramientas

TripleSeat (CRM)

Google Workspace

Canva

Adobe Acrobat

Microsoft Outlook

Descripción del empleo

We’re looking for a proactive, organized, and bilingual Administrative & Sales Assistant to support the owner of the company, a vibrant event sales and production company. This role is a mix of sales coordination, client/vendor communication, and administrative support, with room to grow into a more sales-focused position.

Key Responsibilities:
Manage inbound inquiries and assist with creating event proposals using TripleSeat (CRM).
Prepare contracts, send payment reminders, and update Banquet Event Orders (BEOs).
Follow up with clients and vendors via email (Outlook).
Organize event logistics, including supply spreadsheets, layouts in Canva, and timelines in Google Docs.
Coordinate vendor communications, track deliverables, and maintain accurate records.
In the future, transition to outbound sales calls targeting niche markets (e.g., Mexican-Jewish communities).
Prepare and present weekly reports on client contacts, deposits, and completed tasks.
Participate in weekly check-ins every Wednesday at 8:30 AM PT.

Tools & Systems
Primary: TripleSeat, Google Workspace (Docs, Forms, Sheets), Canva, Adobe Acrobat, Microsoft Outlook.
Secondary: SpotHopper (future CRM), Zoom (meeting notes).

Required Qualifications:
2+ years of experience in executive assistance, administrative support, or sales coordination.
Bilingual fluency in Spanish and English (written and verbal).
Proficiency in Google Workspace, Microsoft Outlook, and CRM systems.
Strong organizational skills and ability to manage tasks independently.
Cultural awareness of Western/U.S. business practices and humor.

Preferred Skills:
Background in event planning, hospitality, or sales.
Experience using TripleSeat, Canva, or virtual collaboration platforms.

IMPORTANT:
Part-time initially, with the possibility of full-time transition (within 60–90 days).-Requerimientos- Educación mínima: Educación media superior -Bachillerato General
2 años de experiencia
Idiomas: Inglés
Palabras clave: administrativo, administrative, ventas, cambaceo, sales, ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide