AP Specialist

FlexTal Staffing LLC; Guadalajara; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

An established industry player is seeking an Accounts Payable Specialist to ensure accurate and timely payment processing. This role involves reviewing invoices, reconciling accounts, and collaborating with vendors to maintain strong relationships. The ideal candidate will have an associate degree in accounting or finance, along with hands-on experience in accounts payable. With a focus on detail and excellent communication skills, you will contribute to a culture of customer service and respect within the team. Join a company that values commitment, compassion, and teamwork while enjoying a comprehensive benefits package that includes medical insurance, vacation days, and more.

Servicios

Major Medical Insurance

Life Insurance

12 Days of Vacation

Christmas Bonus

Cell Phone Reimbursement

Transportation Allowance

Formación

• Associate degree in accounting or finance or equivalent experience.
• Excellent verbal and written communication skills are essential.

Responsabilidades

• Review and process invoices to ensure timely payments.
• Collaborate with procurement to maintain vendor profiles.

Conocimientos

Verbal Communication

Written Communication

Problem-Solving

Time Management

Detail Oriented

Educación

Associate degree in accounting or finance

Two years of hands-on accounts payable experience

Herramientas

Coupa

NetSuite

Workday

Descripción del empleo

The Accounts Payable Specialist is responsible for the preparation of the accurate, timely and compliant delivery of payments for all communities, support center, and the Lifespace Foundation; and answering inquiries from team members and vendors.

ESSENTIAL JOB FUNCTIONS:

• Reviews the invoice information in the accounts payable system to ensure it is accurate, the invoice has been appropriately reviewed, and payment is going to be made by the required deadline.
• Verify, process and record invoices in accounting system to ensure they match purchase orders and/or receipts and are properly submitted to the appropriate workflow for approval and timely payment.
• Timely monitoring of payments to prevent delays and penalties, process payments and safeguard the organization's assets.
• Reconciles accounts to identify and address discrepancies and outstanding balances.
• Works in collaboration with the procurement team to maintain up to date vendor profiles, strengthening vendor relationships and resolving disputes efficiently.
• Must have excellent verbal and written communication skills; works closely with management, team members and vendors on payment questions.
• Must follow the documented process; have the knowledge to handle issues as they arise, and escalate issues as needed.
• Organize, secure, and file accounts payable documents.
• Assist in the preparation of IRS Forms 1099 for all locations.
• Prepare correspondence, forms, reports, or other documents as needed to support the general accounting staff.
• Follow all organizational internal controls in the accounts payable functions.
• Assist with general accounting data entry and other projects as assigned.
• Communicate with team members, management, residents, and others in a courteous and professional manner. Maintain a culture of customer service and respect in the accounts payable team.
• Comply with applicable federal, state and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures.
• Obtain knowledge and demonstrate the principles of Living Lifespace, person-directed care and successful aging philosophies and their inherent core values of commitment, respect, compassion, dedication, teamwork and quality.
• Maintain regular and punctual attendance at work and meetings.

MINIMUM REQUIREMENTS:

• Associate degree in accounting or finance; or an equivalent of two years of hands-on accounts payable experience.
• Working knowledge and experience with Coupa, NetSuite and Workday is preferred.
• Ability to administer confidential information in an appropriate manner.
• Excellent organizational, time-management, interpersonal, written and verbal communication skills.
• Detail oriented, with problem-solving skills to ensure accuracy.
• Excellent computer skills and the ability to navigate through systems.
• Must be self-motivated and work independently as well as collaboratively as part of a team.

BENEFITS:

• Insurance of major medical expenses (Sum assured $20,000,000.00 MXN).
• Life insurance (Death and MXN Disability).
• 12 Days of vacation per year, plus three floating holidays in addition to the seven official holidays in Mexico.
• 30 days of Christmas bonus.
• Cell Phone Reimbursement.
• Transportation Allowance.