Administrative Coordinator

Speria; Santiago de Querétaro; Presencial; MXN 180.000 - 240.000; Jornada completa

Descripción de la vacante

Speria MTech is seeking an Administrative Coordinator to support People Operations and Office Operations. You will help coordinate onboarding/offboarding, payroll documentation, vendor management, and project-related admin tasks to keep our day-to-day operations running smoothly.

Ideal candidates have 3–5 years in administrative roles, experience with ERP/payroll systems, and strong Spanish communication with English as a secondary language.

Formación

• Bachelor’s degree in Business Administration, Human Resources, Operations Management, or related field.
• 3–5 years of experience in administrative operations, office management, people operations, or business support.
• Experience coordinating multiple projects and priorities in a fast-paced environment.
• Experience working with ERP or payroll system is preferred.
• Experience working in a multinational or matrix organization is desirable.
• Fluent in Spanish with beginner or intermediate English communication skills.

Responsabilidades

• Coordinate onboarding and offboarding-related administrative tasks.
• Support payroll processing by preparing, validating, and submitting employee changes and required documentation.
• Provide administrative support for employee engagement initiatives and HR programs.
• Coordinate office facilities, vendors, supplies, maintenance, and workplace services.
• Support office budgets, purchase requests, and administrative processes.
• Provide administrative support to the Associate Director by supporting projects and maintaining project documentation.

Conocimientos

Office management

People operations

Payroll coordination

Vendor management

ERP systems

Payroll software

Educación

Bachelor’s degree in Business Administration

Bachelor’s degree in Human Resources

Operations Management

Herramientas

ERP system

Payroll software

Descripción del empleo

Job Summary

We are seeking a highly skilled and motivated Administrative Coordinator to join our dynamic team at M-Tech Systems. The Administrative Coordinator is responsible for coordinating administrative and operational activities that support People Operations, Office Operations, and cross-functional business initiatives. This role serves as the operational backbone for day-to-day administration, project coordination, workplace management, and employee support processes. The position ensures administrative excellence through effective coordination, process execution, documentation management, vendor administration, and office operations while supporting organizational priorities.

Essential Functions & Responsibilities

Business & People Operations

• Coordinate administrative tasks related to onboarding and offboarding.
• Support payroll processing by preparing, validating, and submitting employee changes and required documentation.
• Provide administrative support for employee engagement initiatives and HR programs.

Office Operations

• High internal satisfaction with office operations, facilities, and administrative support.
• Coordinate office facilities, vendors, supplies, maintenance, and workplace services.
• Support office budgets, purchase requests, and administrative processes.

Project & Administrative Support

• Provide administrative support to the Associate Director by supporting projects and maintaining project documentation.
• Coordinate cross-functional operational projects and follow up on deliverables.
• Identify opportunities to improve administrative processes and operational efficiency.

Qualifications, Skills, and Experience

• Bachelor’s degree in Business Administration, Human Resources, Operations Management, or related field.
• At least 3-5 year of experience in administrative operations, office management, people operations, or business support.
• Experience coordinating multiple projects and priorities in a fast-paced environment.
• Experience working with ERP or payroll system is preferred.
• Experience working in a multinational or matrix organization is desirable.
• Fluent in Spanish with beginner or intermediate English communication skills.

Preferred Skills

• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to manage multiple priorities simultaneously
• Project coordination and follow-through

EEO Statement

Integrated into our shared values is Speria MTech’s commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment without regard to sex, age, race, color, creed, religion, national origin, disability, sexual orientation, gender identity, veteran status, military service, genetic information, or any other characteristic or conduct protected by law. Speria MTech is committed to being a globally inclusive company where all people are treated fairly, recognized for their individuality, promoted based on performance, and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at Speria MTech has an ongoing responsibility to respect and support a globally diverse environment.