Administrative Assistant, Remote, 2M - 3M, Growth Opportunities

Keller Executive Search; Ciudad de México; A distancia; MXN 2,000,000 - 3,000,000; Jornada completa

Descripción de la vacante

A leading global executive search firm is seeking an Administrative Assistant in Mexico City. The role includes managing executive schedules, coordinating travel, preparing documents, and assisting in talent acquisition. The ideal candidate has strong communication and organizational skills, and experience in administrative support. Competitive salary and benefits are offered in a diverse work environment that values collaboration and growth.

Servicios

Competitive salary

Comprehensive health insurance

Paid Time Off (PTO)

Professional growth opportunities

Formación

• Must have prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite is mandatory.
• Strong organizational and multitasking skills are essential.

Responsabilidades

• Manage executive calendars and schedule meetings.
• Prepare and edit correspondence and reports.
• Conduct research to assist with candidate sourcing.

Conocimientos

Organizational skills

Communication skills

Attention to detail

Multitasking

Educación

High school diploma or equivalent

Herramientas

Microsoft Office Suite

Descripción del empleo

This is a position within Keller Executive Search and not with one of its clients.

Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Compensation and Benefits (Upfront Highlights):

• Competitive salary: 2M–3M annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.
• The chance to make a meaningful impact by connecting top talent with life-changing opportunities.

Professional Growth

• Experience in a rapidly growing organization.
• Opportunity to expand responsibilities over time in executive recruitment.
• Hands-on learning and skill development in high-impact talent acquisition.

Company Culture

• Flat management structure with direct access to decision-makers.
• Friendly, collaborative U.S.-based team empowering innovation.
• Open communication environment.
• No bureaucracy or rigid hierarchies.
• Results-oriented approach.

Why Join Keller:

Global Reach and Impact
Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth.

Career Acceleration
Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture
Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities.

Work-Life Integration
Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices.

Unmatched Professional Growth
Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.

Equal Employment Opportunity (EEO) and Non‑Discrimination Policy

Equal Employment Opportunity Statement

BothKellerand its clients areEqual Opportunity Employers in Mexico. All employment decisions—without exception—are madewithout discriminationbased onethnic or national origin, color, culture, sex, gender, gender identity or expression, sexual orientation, age, disability, social or economic condition, health status (including pregnancy and lactation), religion, language, opinions, marital or family status, migration status, political affiliation, or any other status protected by law. This commitment reflects the Federal Constitution’s non‑discrimination principle and the following laws: theFederal Labor Law (LFT)and theFederal Law to Prevent and Eliminate Discrimination (LFPED); and, in Mexico City, theLaw to Prevent and Eliminate Discrimination of Mexico City.

Scope.This policy applies to every stage and aspect of employment, including recruiting, hiring, assignment, compensation, benefits, training, promotion, transfer, leave, discipline, termination, and all workplace programs. The LFT prohibits employment conditions that discriminate and defines workplace harassment and sexual harassment, which this policy expressly forbids.

Commitment to Diversity, Equity & Inclusion

Keller and its clientsfoster diverse, inclusive, and safe workplaceswhere everyone is valued and can thrive. This commitment aligns with theLFPED(federal) andCDMX anti‑discrimination law, which promote equal opportunity and actions to prevent and eliminate discrimination.

We also recognize theLGAMVLVframework to prevent, address, and eradicate violence against women, includingviolence in the workplace and educational settings, and we support measures that ensure a work environment free from violence forallemployees.

Reasonable Accommodations (Ajustes Razonables)

Keller and its clients will providereasonable accommodations(ajustes razonables) to qualified individuals with disabilities, pregnant and lactating employees, and others as required by law, through aninteractive processto identify effective accommodations that enable equal access to employment and job performance. This is consistent withLFPEDdefinitions ofajustes razonablesand LFT protections for dignified work and non‑discrimination.

Harassment‑ and Violence‑Free Workplace

Westrictly prohibitall forms of workplace harassment, includinghostigamiento(abuse of power in a hierarchical relationship) andacoso sexual(sexual harassment without hierarchy), and any conduct that creates a hostile, intimidating, or offensive environment. TheLFTdefines these concepts and forbids such conduct by employers and workers. TheLGAMVLValso requires measures to prevent, address, and sanction workplace violence.

Psychosocial risk prevention.In line withNOM‑035‑STPS‑2018, we implement and maintain written policies, preventive actions, reporting channels, and follow‑up procedures to identify, analyze, and mitigatepsychosocial risk factorsandworkplace violence, and to promote a favorable organizational environment.

Telework protections.Where telework applies, we comply withNOM‑037‑STPS‑2023by maintaining a telework policy, ensuring health and safety conditions at the remote workplace, providing necessary equipment and training, and enabling reversibility when justified.

Equal Pay and Fair Compensation

Compensation decisions are based onskills, responsibilities, performance, experience, and market data. Paying a worker less because ofage, sex, nationality, or other protected characteristicsis prohibited under theLFT. Where we choose to publish salary ranges in job postings, we will ensure that such disclosures areaccurate and non‑discriminatoryand thatfinal offersreflect bona fide factors such as experience, competencies, internal equity, and applicable pay structures.

Transparency & audits.Keller and its clients periodically review compensation practices to supportpay equityand to ensure compliance with applicable federal and local laws and standards.

Data Privacy and Employee Information

We collect and processpersonal data(including anysensitive data) only forlegitimate purposesrelated to employment and in accordance with theFederal Law on Protection of Personal Data Held by Private Parties (LFPDPPP)and its regulations. We provideprivacy notices, implement appropriatesecurity, access, and retention controls, and obtainconsentswhere required.

Reporting, Investigation, and Non‑Retaliation

Employees, candidates, contractors, and other stakeholders mayreport concerns(discrimination, harassment, retaliation, or policy violations) via designated reporting channels (HR, Ethics/Compliance, or the hotline/email provided in local onboarding materials). Reports will beaddressed promptly, impartially, and confidentially, consistent with due process andCONAPRED/LFPEDanti‑discrimination principles and applicable labor procedures.Retaliation is prohibited.

Local Compliance (Mexico City)

In Mexico City, this policy is further guided by theLaw to Prevent and Eliminate Discrimination of Mexico City, including its2024 updates, and by relevant provisions of theConstitution of Mexico Citythat reinforce equality and non‑discrimination.

Training and Communication

Keller and its clients provideperiodic trainingonnon‑discrimination, harassment prevention, psychosocial risk factors (NOM‑035), andtelework obligations (where applicable, NOM‑037). Policies and procedures are made available inSpanish and Englishfor accessibility and understanding.

Administration, Review, and Amendments

This policy is administered byHuman ResourcesandLegal/Compliancein Mexico. It will bereviewed at least annuallyand updated as laws evolve (e.g.,LFT,LFPED,LFPDPPP,LGAMVLV,NOM‑035,NOM‑037) and as internal practices improve.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.