Administrative Assistant (Purchasing)

North American Production Sharing de México, S.A. de C.V.; Tijuana; Presencial; MXN 20,000 - 35,000; Jornada completa

Descripción de la vacante

A leading company in Tijuana is seeking a Jr. Buyer to support procurement activities for their operations. This role involves sourcing materials, managing vendor relationships, and ensuring timely purchasing aligned with project needs. Candidates should possess a high school diploma with a preference for a degree in Supply Chain or Business Administration, alongside purchasing experience in related industries.

Formación

• 1 year of experience in purchasing preferably in construction or manufacturing.
• Bilingual (English/Spanish) required.
• Familiarity with purchasing workflows and documentation processes.

Responsabilidades

• Conduct vendor searches and onboarding in alignment with company requirements.
• Request and evaluate quotations (RFQs) from vendors.
• Place and track purchase orders ensuring timely delivery.

Conocimientos

Organizational skills

Communication skills

Attention to detail

Problem-solving skills

Negotiation skills

Educación

High School diploma

Bachelor’s degree in Supply Chain, Business Administration, or related field

Herramientas

ERP systems

Microsoft Excel

Descripción del empleo

Job description

The Jr. Buyer is responsible for supporting procurement activities for Visual Citi’s operations in Tijuana. This role will focus on sourcing materials, managing vendor relationships, and coordinating purchase approvals and material receipt, ensuring timely and cost-effective purchasing aligned with project requirements. The Jr. Buyer will work closely with cross-functional teams including Production, Operations, and Finance.

**Key Responsibilities**

• Conduct vendor searches, qualification, and onboarding in alignment with company requirements
• Request and evaluate quotations (RFQs) from vendors
• Prepare and submit purchase approval requests
• Place and track purchase orders ensuring timely delivery of goods and materials
• Coordinate with warehouse and receiving teams for material intake and quality confirmation.
• Assist Finance with 3-way match processes (PO, invoice, and receiving verification).
• Maintain accurate procurement records and documentation
• Support sourcing of construction materials, hardware, millwork components, and specialty finishes.
• Collaborate with U.S.-based team to support international purchasing and cross-border compliance

**Qualifications**

• High School diploma or equivalent required; Bachelor’s degree in Supply Chain, Business Administration, or a related field preferred.
• 1 year of experience in purchasing, ideally within construction, hardware, manufacturing, or furniture-making industries.
• Bilingual (English/Spanish) – Required
• Experience in international procurement, U.S.-Mexico trade, or maquiladora environments (Preferred)
• Familiarity with ERP systems and Microsoft Excel; experience with purchasing workflows and documentation processes.

**Key Competencies**

• Strong organizational and communication skills
• Attention to detail and sense of urgency
• Ability to manage multiple priorities and meet deadlines
• Proactive problem-solving and negotiation skills
• Team-oriented and customer-service mindset

** Additional Details**

• Work Schedule: Monday - Saturday from 8 am to 4 pm.