Administrative Assistant (Business Operations Coordinator)

TLNT; México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A cutting-edge cookware company is seeking an experienced Administrative Assistant (Business Operations Coordinator) to join their team. This remote position requires strong organizational and project management skills, with a specific focus on the Mexican market. The ideal candidate will have at least 2 years of experience, be proficient in both English and Spanish, and have a relevant degree. Enjoy a competitive salary and additional perks while working from home.

Servicios

Competitive Salary

Work from home

Flexible schedule

Formación

• 2+ years of experience in a similar role, preferably in an international or growth-focused position.
• Ability to work independently and as part of a team.
• Knowledge of the Mexican market and consumer behavior is a plus.

Responsabilidades

• Conduct market research to identify opportunities in Mexico.
• Manage key projects and coordinate with teams.
• Provide administrative support including scheduling and report preparation.

Conocimientos

Strong organizational skills

Project management

Bilingual (Spanish and English)

Excellent communication

Educación

Bachelor’s degree in Business, Marketing, or related field

Herramientas

Microsoft Office Suite

Project management tools

Descripción del empleo

A cutting-edge cookware company is seeking an experienced Administrative Assistant (Business Operations Coordinator) to join their team. If you are passionate about driving operational excellence in a dynamic environment, we are looking for you!

As the Administrative Assistant (Business Operations Coordinator), you will be instrumental in driving the organization's growth strategy, managing key projects, and coordinating with various teams to ensure a successful market presence in Mexico and Canada. Come join their kitchen and help shape the future of cookware for everyone.

Be part of an innovative company dedicated to delivering high-quality products and exceptional customer experiences.

This is an incredible remote opportunity to work for a US-based company.

What You'll Do

• Conduct thorough market research to identify opportunities, trends, and potential challenges in the Mexican market.
• Support the planning and execution of growth initiatives, ensuring all projects are completed on time and within budget.
• Act as a liaison between the headquarters and local partners, vendors, and stakeholders in Mexico.
• Provide administrative support to the growth team, including scheduling meetings, preparing reports, and maintaining project documentation.
• Assist in organizing and managing events, promotions, and campaigns to boost brand awareness and sales in Mexico.
• Collect and analyze data to measure the effectiveness of growth strategies and suggest improvements.
• Ensure all activities comply with local regulations and company policies.
• RoadShow Support: See FLOR’s sheet for pull
• Clean rep timesheet. Make any adjustments or reach out to reps for additional fixes or information.
• Import Bills of Lading for every show/Check the prior day to see if any new shows have been input, pushed forward, or switched from return to cross to avoid inputting duplicates. Check to see if any shipments got moved to another ship date, or any shipments were lost or partially shipped.
• Scheduling, creating shows on sales software, and assigning sales reps. Cross-reference the sales calendar with the logistics calendar and check for discrepancies.
• Costco Analysis Project: Download and track sales data. Stay ahead of online inventory numbers so we’re never “out of stock” on Costco.com BTW.
• Double-check the closeout reporting for each show. Email Reps if anything is missing
• Inventory Reconciliation: Check the rep-reported opening inventory vs shipper delivery information. If they match, reconcile the inventory. If not, email the sales rep.
• Mid Shipment reconciliation: Check any discrepancies between what was sent by the previous rep and what has arrived at the new location.
• End-of-show inventory reconciliation: Cross-reference rep notes with Costco reporting to see if inventory is accurate. Find missing inventory or flag sales reps whose numbers don’t align with the ending inventory
• Upload the Costco-approved schedule into scheduling and sales software.
• Track system and Forecasting: Place stores in a track. Stores are default unassigned to a track, meaning inventory analysis will not be available.
• Take notes of Sales calls and create emails to send to reps on a weekly basis. Respond to Sales rep questions in emails; if you can not answer, let management know.
• Canada Specific:
• Warehouse: Coordinate with warehouse managers for inventory reconciliation; this includes:
• Containers received, shipments out, check levels of replacement items needed for warranty, and check in on setting up equipment for Sales Reps
• Canada RoadShow Shipment Tracker: Theshipment tracker is kept up to date based on email updates from TK Freight
• Canada Demand Plan: Number of show days, update sales averages per month, and all information is tabulated from orders from the factory
• Canada Zen schedule: Update schedule, assign the reps, end of show follow-up ( End of Show form and receipts for show supplies). Reports on sales averages pulled from Zen.
• Canada Sales Call Notes: Attends the weekly sales call, notes all important information from the call, emails the reps with all pertinent information
• Canada Fulfil and Shiphero: Reconcile the inventory 24/7 and make sure it is in Fulfil

What You Need

• 2+ years of experience in a similar role, preferably in an international or growth-focused position.
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Spanish and English.
• Knowledge of the Mexican market and consumer behavior is a plus.
• Proficiency in Microsoft Office Suite and project management tools.
• Bachelor’s degree in Business, Marketing, International Relations, or a related field.
• Love of food and cooking! Cooking skills and/or experience in the culinary industry a plus.

Salary & Perks

• Competitive Salary
• This is a full-time, long-term position.
• The position is immediately available and requires entering into an independent contractor agreement with TLNT.
• Work from home.
• Monday through Friday, 8 am to 5 pm (+/- 2 hours accepted) - PST.
• Additional perks.

The next step will take you to an application form that requires you to answer some questions and upload your resume in English. Please answer completely so that we can get to know you better.