Administrative Assistant

Jobtailor; Tlaquepaque; Presencial; MXN 360.000 - 720.000; Jornada completa

Descripción de la vacante

Jobtailor is seeking a seasoned executive assistant to support the Senior Director of Managed Services Delivery. You will manage calendars, coordinate travel and visas, and handle high-level administrative tasks across a global organization.

The role requires strong communication, meticulous records management, and proficiency with HP systems and Microsoft Office. Hybrid work options may be available, with on-site collaboration as needed.

Formación

• High school diploma or equivalent; some college preferred.
• Minimum of 10 years’ administrative experience or equivalent mix of time and education.
• Strong written and verbal communication skills.
• Proven organizational and time-management abilities.
• Experience supporting multiple priorities with deadlines.

Responsabilidades

• Provides high-level administrative support to the Senior Director of Managed Services Delivery.
• Coordinates and manages complex calendar events and meetings.
• Performs travel coordination and visas for senior executives.
• Maintains critical records and supports budget-related tasks.
• Supports multiple teams across a global organization.
• Maintains team website information and cross-functional relationships.
• Balances efficiency with collaboration to complete assignments.
• Works from HP office and supports virtual work if needed.

Conocimientos

Communication skills

Organizational skills

Time management

Written & verbal communication

Educación

High school diploma

Some college preferred

Herramientas

HP systems

Microsoft Office

Zoom

Teams

Descripción del empleo

Key Responsibilities

• Provides high-level administrative support to the Senior Director of Managed Services Delivery in AMS & staff.
• Works effectively across teams, building strong relationships across the broader organization.
• Navigates the complexities of a global organization.
• Manages complex assignments requiring considerable initiative to resolve or recommend solutions.
• Performs tactical and strategic administrative support tasks for executive-level employees of the organization.
• Responsible for critical records maintenance, compiling data for reports, administrative tasks associated with the budget process.
• Manages and prioritizes executive appointments and meetings with heavy calendar management.
• Coordinates and schedules travel for senior executives, including obtaining necessary visas.
• Maintains the organization’s website with relevant team information.

Requirements

• High school education or equivalent; some college-level education preferred.
• Typically requires a minimum of 10 years’ general administrative experience or equivalent combination of experience and college-level education.
• Strong written and verbal communication skills.
• Proven organizational and time management skills.
• Usually works on multiple issues/projects and has the experience and ability to support multiple assignments with competing deadlines.
• Expert knowledge in HP systems and processes needed to manage expenses, procurement, travel, managerial reporting, technical configuration, etc. (Training will be provided.)
• Proficiency in Microsoft Office suite, collaboration programs (e.g., Zoom, Teams, etc.), and the willingness to learn new applications to support the organization.
• Strong interpersonal skills with the ability to balance efficiency with collaboration/cooperation to complete assignments.
• Ability to represent the team with a calm, professional demeanor.
• Ability to work effectively from an HP office and a virtual work environment when needed.

Core Competencies

Demonstrates extensive administrative support capabilities, including expert knowledge in HP systems and processes, proficiency in Microsoft Office suite, and strong organizational and time management skills. Effectively manages executive appointments, travel coordination, and critical records maintenance while fostering collaboration across teams.