Administrative Assistant

Job Overview

We are looking for a highly organized and proactive Administrative Assistant to support our leadership and team members in day-to-day operations. The ideal candidate will have strong communication skills, a keen eye for detail, and experience working in an IT services or technology consulting environment.

Key Responsibilities

1. Support calendar management, meeting coordination, and logistics using Google Calendar, Google Meet, and Microsoft Teams
2. Maintain and organize shared files and documentation across Google Drive and SharePoint
3. Assist in preparing and managing business documents, including MSAs, NDAs, and non-compete agreements
4. Manage document workflows using DocuSign
5. Handle light bookkeeping and invoice tracking via QuickBooks
6. Support internal communications, meeting follow-ups, and action item tracking
7. Help coordinate travel arrangements, team events, and ad hoc administrative tasks

Requirements

1. Excellent written and verbal communication skills in English
2. Strong organizational and time management skills
3. Proficiency in tools such as Google Workspace (Calendar, Meet, Drive), Microsoft Teams, QuickBooks, SharePoint, and DocuSign
4. Ability to manage confidential information with professionalism
5. Previous experience in an administrative role, preferably in an IT services or tech consulting firm
6. Comfortable supporting multiple team members and shifting priorities

Preferred Qualifications

1. Experience supporting distributed teams or working in a fast-paced environment
2. Familiarity with project tracking tools and internal business processes in a consulting setup