Administrative Assistant

Gfgholdings; Ciudad de México; Presencial; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A leading company is seeking a detail-oriented Administrative Assistant in Mexico City. The ideal candidate will support daily operations, manage documentation, and assist in investor relations, requiring bilingual proficiency in English and Spanish, advanced Microsoft Office skills, and excellent organizational capabilities.

Formación

• Minimum of 2 years of experience in an administrative or office support role.
• Strong professional demeanor and ability to manage confidential information.

Responsabilidades

• Manage administrative support tasks to ensure smooth daily operations.
• Handle investor relations and documentation for fundraising activities.
• Oversee document management including processing through DocuSign.

Conocimientos

Bilingual proficiency in English and Spanish

Organizational skills

Customer service skills

Communication skills

Ability to multitask

Herramientas

Microsoft Office Suite

DocuSign

Descripción del empleo

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Mexico City. The ideal candidate will be bilingual in both English and Spanish, possess strong customer service skills, and have a solid understanding of administrative support functions. You will play a key role in ensuring smooth daily operations and providing exceptional service to both internal teams and external clients.

**Full Time On-Site Position**

Cerrada de las Palomas

Colonia Reforma Social, Miguel Hidalgo

Ciudad de Mexico, Mexico CP11650

Key Responsibilities:

• Administrative Support:

• • Organize and maintain filing systems, ensuring easy access to important documents.
  • Reconcile expenses to create invoices for the client's billing cycle.
  • Assist with preparing reports, presentations, and other materials as required.
  • Handle confidential information with discretion and professionalism.

• Investor Relations and Fund Management:

• • Manage and process investor documentation, including DocuSigns, tax forms (K-1s, returns), and compliance-related documents
  • Maintain and update investor records in platforms like SharePoint, ensuring data accuracy (e.g., personal details, beneficiaries, trustee info)
  • Support fundraising operations, including capital call tracking, updating fundraising and master tracklists, and assisting with investor inquiries
  • Organize and upload quarterly property updates and assist with internal reporting for banking and accounting teams
    

• Document Management:

• • Manage digital documentation via DocuSign, ensuring accurate signatures and document processing.
  • Facilitate office supplies management and handle other ad hoc administrative tasks as needed.

Requirements:

• Bilingual proficiency in English and Spanish (written and spoken).
• Minimum of 2 years of experience in an administrative or office support role.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with electronic document management tools, such as DocuSign.
• Strong organizational skills with the ability to multitask and prioritize tasks.
• Excellent communication skills and a professional, customer-focused demeanor.
• Ability to manage confidential and sensitive information with discretion.
• Ability to work independently as well as part of a team.

Preferred Qualifications:

• Previous experience in a corporate or office environment.
• Knowledge of additional office management software is a plus.