Admin Assistant (JOB ID:GRENIC)

Inside Out; México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A dynamic staffing and services agency in Mexico is seeking a highly organized Virtual Assistant to support their staffing and car wash operations. The ideal candidate will be proactive, tech-savvy, and detail-oriented, with experience in administrative tasks, strong communication skills, and a creative mindset. Bilingual in English and Spanish preferred. This full-time role offers a salary ranging from $1,000 to $1,200 per month.

Formación

• Experience in administrative roles with exposure to staffing or HR functions.
• Familiar with QuickBooks, spreadsheets, email/calendar management, and document organization.
• Tech-savvy; experience with CRMs, social media tools, or project management platforms is a plus.

Responsabilidades

• Assist with administrative tasks including managing emails, entering payroll into QuickBooks, and organizing employee files.
• Monitor new job opportunities and help pre-qualify candidates.
• Assist with social media content creation and scheduling.

Conocimientos

Administrative support

QuickBooks

Digital marketing

Bilingual in English and Spanish

Social media management

Educación

Experience in administrative roles

Herramientas

QuickBooks

Wix

Canva

Descripción del empleo

** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:

https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.

" PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH"

JOB INFO
Job Title	Admin Assistant
Job ID	GRENIC
Industry	Staffing
Location	LATAM
Status	Full Time
Work Schedule	M - F, 9:00 - 05:00 PM EDT
Pay rate	$1,000 - $1,200
Target Start	ASAP

JOB DETAILS

About the Role We’re looking for a highly organized and proactive Virtual Assistant to provide critical support across two fast-moving businesses: a Staffing Agency and a Car Wash operation. This person will wear many hats — from supporting recruitment and admin processes to helping implement creative marketing ideas. The ideal candidate is detail-oriented, reliable, tech-savvy, and able to balance multiple priorities without constant direction. If you enjoy taking initiative, bringing fresh ideas, and making things run smoother behind the scenes — this role is for you. Key Responsibilities Staffing Business Support Assist with administrative tasks including managing emails, entering payroll into QuickBooks, and organizing employee files Monitor new job opportunities and help pre-qualify candidates Double-check recruiter submissions to ensure candidate quality and fit Follow up with candidates, confirm documentation, and manage timecard accuracy Support new hire onboarding and maintain compliance across staff records Proactively flag issues and suggest operational improvements Car Wash Business Support Assist with social media content creation and scheduling (2–3 posts/week) Support marketing campaigns with creative input and content ideas Optional: Manage simple website updates via Wix platform (nice-to-have) General Support Help with personal assistant tasks such as booking travel or appointments Bring tools, resources, and efficiency suggestions to improve workflows Work independently and manage multiple projects simultaneously Qualifications Experience in administrative roles with exposure to staffing or HR functions Familiar with QuickBooks, spreadsheets, email/calendar management, and document organization Strong organizational and time management skills Confident communicator (written and verbal) Proactive, solutions-oriented, and self-managed Creative mindset and willingness to assist with digital marketing tasks Tech-savvy; experience with CRMs, social media tools, or project management platforms is a plus Bilingual in English and Spanish preferred Experience with Wix, Canva, or social content tools is a bonus