Admin Assistant

BMC Software Inc; Guadalajara; Híbrido; MXN 335,000 - 560,000; Jornada completa

Descripción de la vacante

A leading software company is seeking an Executive Administrative Assistant in Guadalajara, Mexico. This role involves providing high-level administrative support to the executive team, managing calendars, coordinating travel, and handling sensitive information. The ideal candidate has a bachelor's degree, excellent communication skills, and proficiency in Microsoft Office. A hybrid work model is offered, and the candidate should have experience in a similar role.

Formación

• Proven experience as an executive administrative assistant.
• Excellent organizational and time-management skills.
• Fluent in English (written and spoken).
• High level of discretion and confidentiality.

Responsabilidades

• Manage executive calendars and coordinate travel arrangements.
• Prepare and edit correspondence and reports.
• Assist HR with new employee onboarding.
• Support special projects and initiatives as needed.

Conocimientos

Organizational skills

Communication skills

Microsoft Office Suite proficiency

Discretion

Educación

Bachelor’s degree in business administration or related field

Herramientas

Microsoft Office Suite

Slack

Microsoft Teams

Descripción del empleo

Basic Information Job Name Exec Admin I - Mexico Country Mexico State Jalisco City Guadalajara Date Published 31-Jul-2025 Job ID 45413 Travel up to 10% Looking for details about our benefits? You can learn more about them by clicking HERE Description and Requirements CareerArc Code CA-OG #LI-OG1 Hybrid: #LI-Hybrid

"At BMC trust is not just a word - it's a way of life!"

We are an award-winning, equal opportunity, culturally diverse, fun place to be. Giving back to the community drives us to be better every single day. Our work environment allows you to balance your priorities, because we know you will bring your best every day. We will champion your wins and shout them from the rooftops. Your peers will inspire, drive, support you, and make you laugh out loud!

We help our customers free up time and space to become an Autonomous Digital Enterprise that conquers the opportunities ahead - and are relentless in the pursuit of innovation!

Job Description: The Executive Administrative Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and communication within the organization. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information and maintain discretion.
• Assist in the preparation of meetings, including agenda creation and minute-taking.
• Coordinate and communicate with internal and external stakeholders.
• Perform general administrative tasks including trip reimbursment, reservations, working with facilities and general planning.
• Assiting any international travelers visiting Guadalajara with travel related questions, sugestions and processes.
• Assisting HR with new employees onboarding to BMC Helix
• Support special projects, initiatives and status tracking as needed.

• Proven experience as an executive administrative assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with communication tools (e.g., Slack, Microsoft Teams).
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• Fluent in English (written and spoken)
• Bachelor’s degree in business administration or related field preferred.
• Preferred: 3-5 years of experience in an executive administrative assistant role.

Our commitment to you!

BMC’s culture is built around its people. We have 6000+ brilliant minds working together across the globe. You won’t be known just by your employee number, but for your true authentic self. BMC lets you be YOU!

If after reading the above, You’re unsure if you meet the qualifications of this role but are deeply excited about BMC and this team, we still encourage you to apply! We want to attract talents from diverse backgrounds and experience to ensure we face the world together with the best ideas!

BMC is committed to equal opportunity employment regardless of race, age, sex, creed, color, religion, citizenship status, sexual orientation, gender, gender expression, gender identity, national origin, disability, marital status, pregnancy, disabled veteran or status as a protected veteran. If you need a reasonable accommodation for any part of the application and hiring process, visit the accommodation request page.

BMC Software maintains a strict policy of not requesting any form of payment in exchange for employment opportunities, upholding a fair and ethical hiring process.
Min salary 335,925

Our commitment to you!

BMC’s culture is built around its people. We have 6000+ brilliant minds working together across the globe. You won’t be known just by your employee number, but for your true authentic self. BMC lets you be YOU!

If after reading the above, You’re unsure if you meet the qualifications of this role but are deeply excited about BMC and this team, we still encourage you to apply! We want to attract talents from diverse backgrounds and experience to ensure we face the world together with the best ideas!

BMC is committed to equal opportunity employment regardless of race, age, sex, creed, color, religion, citizenship status, sexual orientation, gender, gender expression, gender identity, national origin, disability, marital status, pregnancy, disabled veteran or status as a protected veteran. If you need a reasonable accommodation for any part of the application and hiring process, visit the accommodation request page.

Mid point salary 447,900 Max salary 559,875 Min Salary - NEW 335,925 Max Salary - NEW 559,875