Accounts Payable Specialist | Bilingual Hybrid Guadalajara

FlexTal Staffing LLC; Guadalajara; Híbrido; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

Una importante empresa de recursos humanos busca un Especialista en Cuentas por Pagar para gestionar la actividad de sub-libros de cuentas por pagar. Este puesto implica análisis financiero, manejo de cuentas de proveedores y comunicación efectiva con equipos internos para asegurar pagos claros y oportunos. Se requiere experiencia y atención al detalle, así como habilidades en herramientas técnicas.

Servicios

Seguro de Gastos Médicos Mayores

Seguro Dental

Días de Vacaciones

Reembolso de teléfono celular y subsidio de transporte

Esquema Híbrido de Trabajo

Descuentos Exclusivos

Formación

• Más de 3 años de experiencia en cuentas por pagar o funciones contables generales.
• Habilidad comprobada para manejar múltiples prioridades y cumplir plazos estrictos.
• Fluidez en inglés escrita y hablada.

Responsabilidades

• Revisión de facturas para documentación y aprobaciones adecuadas.
• Preparar y procesar pagos, incluyendo cheques y transferencias electrónicas.
• Mantener registros organizados y responder consultas de proveedores.

Conocimientos

Organización

Análisis

Comunicación

Atención al detalle

Herramientas

Microsoft Office Suite

Google Workspace

QuickBooks

Descripción del empleo

The Accounts Payable Specialist will be responsible for maintaining and controlling accounts payable sub-ledger activity through accurate data entry and timely reconciliations. This role involves analytical work, vendor account management, and effective cross-functional communication to ensure precise and on-time payments.

Key Responsibilities

Daily Accounts Payable Operations

• Review invoices for proper documentation and approvals before processing.
• Accurately code invoices to ensure proper financial system entries.
• Prepare and process check runs, wire transfers, ACH payments, and online transactions.
• Prioritize invoices based on payment terms and urgency.
• Handle ad-hoc payment requests outside of scheduled runs.
• Convert purchase orders to vendor invoices with correct supporting documentation.
• Maintain organized and compliant AP records in line with accounting policies.
• Respond to vendor inquiries and resolve discrepancies.

Monthly, Quarterly & Annual Tasks

• Support month-end and quarter-end close activities.
• Maintain vendor master data and ensure timely 1099 filings.
• Investigate and resolve issues related to invoices, purchase orders, and payment records.
• Reconcile vendor statements and address outstanding balances.
• Assist in special projects and audits as needed.

Internal Communication

• Effectively communicate status updates and resolve issues in collaboration with internal teams.
• Escalate unresolved matters to appropriate stakeholders in a timely manner.

• 3+ years of experience in accounts payable or general accounting functions, ideally in a manufacturing or similar industry.

• Proven ability to handle multiple priorities and meet strict deadlines.
• Strong organizational, analytical, and communication skills.
• High attention to detail with a focus on accuracy and compliance.
• Comfortable interacting with internal and external stakeholders across all levels.

Technical Skills

• Proficiency in Microsoft Office Suite, Google Workspace, and QuickBooks.
• Solid understanding of financial systems and document management.

Language Requirements

• Must be fluent in English, both written and spoken.

Montlhy Salary: gross monthly salary of 25,000 - 30,000 MXN.

• Christmas Bonus: 30 days, to be paid in December.
• Major Medical Expense Insurance: Coverage up to $20,000,000.00 MXN.
• Minor Medical Insurance: VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
• Dental Insurance: Always smile with confidence!
• Life Insurance: (Death and MXN Disability)
• Vacation Days: 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + 3 floating holidays in addition to the 7 official holidays in Mexico.
• Cell Phone Reimbursement & Transportation Subsidy.
• Hybrid Scheme: Enjoy the best of both worlds, remote and in-office work. Multicultural Exposure: Work with operations within Mexico and United States.
• MezTal Internal Events: Strike a healthy balance between your professional and personal goals.
• Exclusive Discounts: Benefits with different companies for being part of MezTal.
• Academic Agreements: Access to national universities and language schools.