Accounts Payable Specialist

Landing; Ciudad de México; Presencial; MXN 120,000 - 240,000; Jornada completa

Descripción de la vacante

An established industry player is seeking a detail-oriented Accounts Payable Specialist to join their dynamic accounting team. In this role, you will manage essential AP tasks, streamline vendor processes, and collaborate with various departments to ensure smooth operations. Your attention to detail and organizational skills will be key as you reconcile accounts and process employee expenses. This innovative firm values teamwork and a positive attitude, offering a supportive environment where your contributions will directly impact the company's success. If you're ready to make a difference in a fast-paced setting, this opportunity is perfect for you.

Formación

• 1+ year of experience in accounting with high-volume data entry.
• Proficient in Microsoft Excel and Google Sheets.

Responsabilidades

• Evaluate transactions and ensure accurate account coding.
• Maintain vendor database and Accounts Payable records.
• Review and approve expense reports according to policy.

Conocimientos

Fluent English

Organizational skills

Attention to detail

High-volume data entry

Team-oriented

Adaptability

Work ethic

Educación

1+ year of experience in accounting

Herramientas

Microsoft Excel

Google Sheets

NetSuite

Airbase

PEX

Descripción del empleo

About the Role:

We’re on the lookout for a detail-loving, process-savvy Accounts Payable Specialist to join our awesome team at Landing! In this role, you’ll be a key player on our Accounting team and work closely with our Operations and Finance folks to keep things running smoothly.

You’ll take charge of essential day-to-day AP tasks, help us streamline vendor processes, and be part of the action during month-end close. If you’re someone who loves digging into the details, finding smarter ways to do things, and making an impact, we’d love to meet you!

About the Team:

You’ll be part of a supportive, experienced accounting team that works hard, moves fast, and loves finding smarter ways to get things done. We collaborate, celebrate wins, and always have each other’s backs—while keeping things fun along the way!

What You'll Do:

1. Evaluate transactions within Airbase and PEX, the company's corporate card and expense reimbursement platforms, to ensure accurate account coding.
2. Cooperate closely with the accounting team to guarantee accurate processing and provide reconciliation details as required.
3. Maintain a current and precise vendor database and Accounts Payable records.
4. Analyze Accounts Payable monthly invoices for accrual estimates, including regular communication with vendors regarding monthly invoicing and estimates.
5. Oversee the submission of vendor W-9 and W8-BEN forms across the organization and ensure proper documentation within NetSuite and/or Airbase.
6. Review Accounts Payable Aging in NetSuite, compare it to Accounts Payable Aging in Airbase, and investigate and resolve any discrepancies.
7. Reconcile Accounts Payable with vendor statements to ensure consistency between records in NetSuite and Airbase.
8. Coordinate and reconcile corporate card expenses, including collaboration with business partners and integration between Airbase and NetSuite.
9. Process employee expense reports in Airbase and verify synchronization with NetSuite.
10. Review and approve expense reports in accordance with the company's Travel and Expense policy, and serve as the primary contact for all expense report inquiries.

What You Need:

1. Fluent English.
2. Ability to work in-office at our Mexico City location.
3. 1+ year of experience in accounting, working with high-volume data entry.
4. Proficient in Microsoft Excel and Google Sheets.
5. Exceptional organizational skills and attention to detail.
6. Strong sense of urgency and a solid work ethic.
7. Flexibility to work extended hours during critical periods, as needed.
8. Team-oriented with a positive attitude and a fit for our fast-paced, inclusive culture.
9. Adaptable and comfortable with change.
10. Well-organized and able to multitask using various administrative tools.
11. Kind, self-motivated, and hardworking, with a track record of achieving goals.