Kitchen Coordinator

Tanqeeb; al-Ahmadi; On-site; KWD 6,000 - 10,000; Full time

Benefits offered by this job

Learning & development

Hotel discounts

Recognition programs

Job summary

IHG Hotels & Resorts is seeking a Kitchen Administration & Coordination professional to support the Executive Chef and Culinary team with daily admin tasks, reporting, and records management. The role covers HR coordination, inventory documentation, and ensuring compliance with HACCP and safety procedures.

Ideal candidates will have a hospitality-focused diploma or degree, strong MS Office skills, and excellent organizational abilities to manage multiple priorities in a hotel kitchen environment.

Qualifications

• Diploma or bachelor's degree in hospitality management, Business Administration, Culinary/F&B Management or a related field.
• Good understanding of hotel kitchen and Food & Beverage operations.
• Knowledge of HACCP, food safety and hygiene documentation is an advantage.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.

Responsibilities

• Provide daily administrative support to the Executive Chef and Culinary team.
• Prepare and maintain kitchen correspondence, reports, records, forms, notices and other departmental documentation.
• Maintain an organized filing system for Culinary department records; ensure documents are complete and retrievable.
• Coordinate departmental meetings, briefings and appointments and assist in preparing meeting notes.

Skills

Administrative skills

Communication

Organization

Coordination

Confidentiality

Education

Diploma or Bachelor's degree in hospitality management / Business Administration / Culinary/F&B Management

Tools

Microsoft Office

Job description

Job description

YOUR DAY-TO-DAY

Kitchen Administration & Coordination

• Provide daily administrative support to the Executive Chef, Executive Sous Chef and Culinary team.
• Prepare and maintain kitchen correspondence, reports, records, forms, notices and other departmental documentation.
• Maintain an organized filing system for Culinary department records, ensuring documents are complete and easy to retrieve.
• Coordinate departmental meetings, briefings and appointments and assist in preparing meeting notes when required.
• Prepare and update kitchen duty rosters, attendance records, leave schedules and related manpower information.
• Coordinate with Human Resources regarding attendance, leave, public holidays, training, colleague documentation and other HR-related requirements.
• Maintain updated records of kitchen colleagues, including departmental contact lists and other required information.
• Assist the Executive Chef in preparing monthly reports, presentations and other departmental submissions.
• Follow up on deadlines, pending requests and action items on behalf of the Culinary department.

Purchasing, Inventory & Cost Coordination

• Prepare and follow up purchase requests, store requisitions and other kitchen-related requests.
• Coordinate with Purchasing, Stores and Receiving regarding kitchen supplies, ingredients and equipment.
• Assist in monitoring stock levels and following up on required supplies.
• Support the Culinary team with inventory documentation and stock-control records.
• Maintain records of kitchen equipment, utensils and other operational items.
• Assist with documentation related to food cost, wastage and other cost-control initiatives.
• Support proper stock rotation and responsible use of resources to help minimize waste.

Food Safety & Compliance

• Maintain and organize required kitchen documentation related to HACCP, food safety, hygiene and sanitation.
• Assist in maintaining temperature records, cleaning schedules, food safety checklists and other required documentation.
• Ensure records are properly filed and readily available for internal and external audits.
• Follow up with the Culinary team on outstanding documentation and corrective actions where required.
• Support compliance with hotel policies, IHG standards and applicable local health and safety requirements.
• Maintain records related to kitchen equipment maintenance and follow up with Engineering when required.

People

• Maintain positive working relationships with kitchen colleagues and other hotel departments.
• Support the onboarding and orientation of new Culinary colleagues.
• Coordinate Culinary training requirements and maintain departmental training records.
• Assist with colleague engagement, recognition and departmental activities.
• Communicate departmental information, notices and updates clearly and on time.
• Handle colleague and departmental information with appropriate confidentiality.
• Demonstrate IHG behaviours and contribute to a positive and respectful working environment.

Guest Experience

• Support the Culinary team in maintaining efficient operations that contribute to a consistently positive guest experience.
• Assist with the coordination and documentation of special events, banquets, VIP requirements and special guest requests where required.
• Work closely with Food & Beverage Service and other departments to support smooth communication and coordination between the kitchen and operational teams.

Responsible Business

• Support the department's efforts to minimize food waste and unnecessary consumption of supplies.
• Assist with recycling and sustainability initiatives within the Culinary department.
• Follow hotel health, safety, security and Fire Life Safety requirements.
• Report unsafe conditions, equipment concerns or other operational issues to the appropriate manager.
• Support hotel and IHG responsible business and sustainability initiatives.

WHAT WE NEED FROM YOU

• Previous experience in a Kitchen Coordinator, F&B Coordinator, Culinary Administrator or similar administrative role, preferably within a hotel environment.
• Diploma or bachelor's degree in hospitality management, Business Administration, Culinary/F&B Management or a related field is preferred.
• Good understanding of hotel kitchen and Food & Beverage operations.
• Knowledge of HACCP, food safety and hygiene documentation is an advantage.
• Strong administrative and organizational skills with excellent attention to detail.
• Good written and verbal communication skills in English.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Ability to prepare reports, maintain accurate records and manage multiple priorities.
• Good coordination and follow-up skills.
• Ability to work effectively with colleagues from different departments and backgrounds.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Previous experience with hotel purchasing, inventory, procurement or kitchen systems would be an advantage.
• Flexibility to support the culinary operation according to business requirements.

WHAT WE OFFER

We’ll reward your hard work with a competitive salary and benefits package in line with the position and local market.

When you join IHG, you become part of a global hospitality family where we want everyone to have Room to Belong, Room to Grow and Room to Make a Difference.

You’ll have access to learning and development opportunities, colleague hotel discounts, recognition programmes and the opportunity to build your career within IHG Hotels & Resorts.

At IHG, we work together to deliver True Hospitality for Good – for our guests, our colleagues and the communities around us.