Document Controller- Oil and Gas Sector

Confidential Company; Kuwait City; On-site; KWD 7,812 - 11,160; Full time

Job summary

Confidential Company is seeking a meticulous Document Controller to support the project management team by organizing and controlling project documentation for proposal projects, drawings and related records in a timely and efficient manner. Responsibilities include developing and issuing project-specific document control procedures, maintaining the Master Document List, ensuring data completeness, and coordinating transmittals and EDMS filing.

Kuwait-based role with visa transfer.

Qualifications

• 3–7 years of industry experience.
• Hands-on experience with multiple EDMS.
• Experience using Adobe Acrobat Pro.
• Prior work experience in production facility engineering, management of construction suppliers, and site engineering support for recommissioning and commissioning activities.
• Kuwait-based with transferable visa.
• Valid driving license.
• Expertise in diverse systems and documentation procedures.

Responsibilities

• Manage project documentation as per project specifications, applicable standards and procedures.
• Develop and issue project-specific document control procedures based on project specifications and applicable procedures.
• Create and own the Master Document List (MDL) as per procedures and project requirements.
• Examine project documents to verify completeness and accuracy of data.
• Maintain a filing system in CS10 and manage flow correspondence through proper transmittals.
• Establish communication protocols and filing systems in EDMS and manage correspondence through proper transmittals.
• Work with the project team in preparation and finalization of Project Final Documentation or Dossiers, and compile hardcopies of data books as per specification.
• Monitor status of project documentation according to schedule and follow up with client, vendor, and internal teams for timely delivery.
• Prepare project status reports and memorandums.
• Attend project progress review meetings.
• Provide training to project participants on document control tools.
• Mentor new recruits and junior staff in document control, and conduct periodic training to project participants on document control tools and requirements.
• Conduct periodic audits of project documentation performance.

Skills

Document control

Attention to detail

Communication

Team mentoring

Tools

Adobe Acrobat Pro

EDMS

Job description

To support and assist the project management team by managing and controlling project documentation of the company for all customers and vendors associated with proposal projects and product‑related issued drawings and documents in a timely and efficient manner.

Responsibilities

• Manage project documentation as per project specifications, applicable standards and procedures.
• Develop and issue project‑specific document control procedures based on project specifications and applicable procedures.
• Create and own the Master Document List (MDL) as per procedures and project requirements.
• Examine project documents to verify completeness and accuracy of data.
• Maintain a filing system in CS10 and manage flow correspondence through proper transmittals.
• Establish communication protocols and filing systems in EDMS and manage correspondence through proper transmittals.
• Work with the project team in preparation and finalization of Project Final Documentation or Dossiers, and compile hardcopies of data books as per specification.
• Monitor status of project documentation according to schedule and follow up with client, vendor, and internal teams for timely delivery.
• Prepare project status reports and memorandums.
• Attend project progress review meetings.
• Provide training to project participants on document control tools.
• Mentor new recruits and junior staff in document control, and conduct periodic training to project participants on document control tools and requirements.
• Conduct periodic audits of project documentation performance.

Qualifications

• 3–7 years of industry experience.
• Hands‑on experience with multiple EDMS.
• Experience using Adobe Acrobat Pro.
• Prior work experience in production facility engineering, management of construction suppliers, and site engineering support for recommissioning and commissioning activities.
• Kuwait‑based with transferable visa.
• Valid driving license.
• Expertise in diverse systems and documentation procedures.

Processes

• Sale/Tender Phase: Gate B/C inputs, document infrastructure setup, MDL.
• Project Execution Phase: Project audits (internal process reviews) and complete documentation management.

Interfaces

• Project Manager
• Planners / Controllers
• Quality
• HSE
• Engineering / Procurement