Document Controller

Alghanim Industries - Food and Beverage; Gouvernement Hawalli; On-site; KWD 9,000 - 15,000; Full time

Job summary

Alghanim Industries - Food and Beverage is seeking a detail-oriented Document Management Specialist to oversee intake, scanning, verification, and secure storage of documents. You will file, archive, and retrieve files, while designing templates and ensuring compliance across departments.

Qualifications include a Bachelor's in Business Administration, 2 years in records management, proficiency with Sharepoint/DocuWare, CAPSYS Capture, and strong MS Office skills.

Qualifications

• Bachelor's degree in business administration or record management.
• 2 years experience in document management, archive management, or records management.
• Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.
• Proficiency in document capturing systems like CAPSYS Capture and Xerox DocuShare.
• An excellent grasp of Microsoft Office programs.
• Top-class typing and report writing skills.
• Detail-focused document organizing abilities.
• Familiarity with the relevant regulations regarding document keeping and handling.
• Able to proactively manage database changes using software management systems.
• Time-oriented approach to handling queries and tasks.

Responsibilities

• Handling intake, scanning, verification, and storing documents.
• Filing and archiving relevant documentation.
• Retrieving files for other employees and customers when needed.
• Designing templates for documents, file types, and document databases.
• Checking and editing documents for accuracy and compliance.
• Controlling the flow of documents in and out of the department.
• Reporting errors or developments regarding document storage.
• Updating and maintaining document management systems and physical records.
• Maintaining the security of confidential documents.
• Assisting employees with accessing documents through our document management system.

Skills

Typing

Report writing

Microsoft Office

Attention to detail

Regulatory knowledge

Time management

Education

Bachelor's Degree in Business Administration

Tools

Sharepoint

OnlyOffice

DocuWare Cloud

Rubex

CAPSYS Capture

Xerox DocuShare

Job description

To manage the intake, handling, and storage of documentation for project and department. To check documents, scan and photocopy files, and make sure that all documentation is stored safely and securely. To also write reports, archive materials, and ensure seamless document access across departments.

Job Responsibilities

• Handling intake, scanning, verification, and storing documents.
• Filing and archiving relevant documentation.
• Retrieving files for other employees and customers when needed.
• Designing templates for documents, file types, and document databases.
• Checking and editing documents for accuracy and compliance.
• Controlling the flow of documents in and out of the department.
• Reporting errors or developments regarding document storage.
• Ensuring the secure destruction and disposal of sensitive documents.
• Updating and maintaining document management systems and physical records.
• Maintaining the security of confidential documents.
• Assisting employees with accessing documents through our document management system.

Candidate Requirements

• A bachelor's degree in business administration or record management.
• 2 years experience in document management, archive management, or records management.
• Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.
• Proficiency in document capturing systems like CAPSYS Capture and Xerox DocuShare.
• An excellent grasp of Microsoft Office programs.
• Top-class typing and report writing skills.
• Detail-focused document organizing abilities.
• Familiarity with the relevant regulations regarding document keeping and handling.
• Able to proactively manage database changes using software management systems.
• Time-oriented approach to handling queries and tasks.

Education

Bachelor’s Degree in Business Administration