Bilingual Administrative Assistant – General Services & Contracts

Dasman Diabetes Institute; Kuwait City; On-site; KWD 3,000 - 5,400; Full time

Job summary

Dasman Diabetes Institute in Kuwait City seeks a seasoned General Services Coordinator to support routine office operations, scheduling, correspondence, and procurement workflows. You will handle calendar management, track contracts, and maintain vendor records with discretion.

The role requires at least five years of similar experience, strong attention to detail, and bilingual fluency. You will liaise with multiple departments to process requisitions, quotations, and vendor communications

Qualifications

• 5 years minimum of similar experience.
• Strong trust and confidentiality.
• Accurate scheduling and meeting coordination.
• Precise handling of records and documents.
• Fluent in both languages; oral and written.

Responsibilities

• Schedule meetings and manage the general services calendar
• Handle daily correspondence
• Review contracts and renewals
• Coordinate with departments on requirements (payments, budgets, HR and staff issues)
• Prepare purchase requisitions, gate passes, inquiries and quotations for general services works
• Coordinate with concerned departments on various requirements
• Follow-up with contractors and monthly service reports
• Update records for contractor payments, purchase orders, requisitions and quotations
• Create and maintain General Services department staff documents and executive secretarial duties
• Perform other duties as assigned by General Services Manager

Skills

Scheduling

Confidentiality

Record keeping

Bilingual

Communication

Education

University Degree or Diploma

Tools

MS Office

Excel

Job description

Dasman Diabetes Institute in Kuwait City seeks a seasoned General Services Coordinator to support routine office operations, scheduling, correspondence, and procurement workflows. You will handle calendar management, track contracts, and maintain vendor records with discretion.

The role requires at least five years of similar experience, strong attention to detail, and bilingual fluency. You will liaise with multiple departments to process requisitions, quotations, and vendor communications