Accounts Payable Specialist

Explore more jobs; Kuwait; On-site; KWD 7,800 - 12,000; Full time

Job summary

Explore more jobs is seeking an Accounts Payable Specialist to manage invoice processing, supplier payments, and AP records across distribution and retail operations. The role emphasizes compliance with company policies and accounting standards, while collaborating with internal departments and suppliers to ensure timely settlements.

The candidate will handle three-way matching, reconcile statements, and assist with month-end closing, with exposure to ERP systems such as SAP, Oracle, or

Qualifications

• Bachelor's degree in Accounting, Finance, or related field required.
• Professional certification (ACCA, CMA, CPA, or equivalent) is an advantage.
• 2–5 years of experience in Accounts Payable or General Accounting required.

Responsibilities

• Process supplier invoices accurately and within agreed timelines.
• Match invoices to POs, GRNs, contracts, and support documentation (three-way matching).
• Prepare payment proposals and process payments via bank transfers, cheques, and other methods.
• Reconcile supplier statements and monitor aged payables; ensure timely payments.
• Assist with month-end and year-end closing and accruals; provide schedules as needed.
• Ensure compliance with internal controls, VAT/tax rules, and audit requirements.
• Coordinate with Procurement, Warehouse, Retail Operations, and Treasury on payments and settlements.

Skills

Accounts Payable

Education

Bachelor's degree in Accounting/Finance

Professional certification (ACCA/CMA/CPA)

Tools

SAP

Oracle

Microsoft Dynamics

Job description

Industry Accounts Payable / Shared Services (Finance)

Job Summary

The Accounts Payable Specialist is responsible for processing supplier invoices, managing vendor payments, maintaining accurate accounts payable records, and ensuring timely settlement of financial obligations across the company's distribution and retail operations. The role supports compliance with company policies, accounting standards, and statutory requirements while working closely with internal departments and suppliers to ensure efficient and accurate payment processes.

1. Invoice Processing & Verification

• Receive, review, and process supplier invoices accurately and within agreed timelines.
• Match supplier invoices against Purchase Orders (POs), Goods Receipt Notes (GRNs), contracts, and supporting documentation (three-way matching).
• Verify pricing, quantities, taxes, discounts, and payment terms.
• Identify and resolve invoice discrepancies with suppliers and internal departments.
• Ensure proper account coding and cost center allocation.
• Prepare payment proposals according to approved payment schedules.
• Process payments through bank transfers, cheques, and other approved payment methods.
• Ensure payments comply with company authorization matrices.
• Monitor due dates to avoid late payment penalties.
• Reconcile payment confirmations with bank statements.
• Reconcile supplier statements regularly.
• Resolve supplier queries regarding invoices and payments.
• Monitor outstanding balances and aged payables.
• Regularly run the procure-to-pay process.
• Build positive relationships with local and international suppliers.
• Record accounts payable transactions accurately within the ERP system.
• Maintain organized electronic and physical documentation.
• Ensure all accounting records comply with company policies and audit requirements.

5. Month-End & Year-End Closing

• Prepare AP reconciliations.
• Assist with month-end accruals.
• Ensure all invoices are recorded within the correct accounting period.
• Support financial closing activities.
• Provide schedules required by Finance Management.

6. Internal Controls & Compliance

• Ensure adherence to internal financial controls.
• Verify approvals before processing invoices and payments.
• Support internal and external audits.
• Ensure compliance with VAT, tax regulations (where applicable), and company financial policies.
• Identify process improvement opportunities that strengthen financial controls.

7. Cross-Functional Coordination

• Coordinate with Procurement regarding purchase orders and supplier issues.
• Work with Warehousing to resolve GRN discrepancies.
• Liaise with Retail Operations for store-related invoices and expenses.
• Support Category Managers regarding supplier settlements and promotional claims.
• Coordinate with Treasury regarding payment execution.

8. Reporting & Analysis

• Prepare AP aging reports.
• Monitor overdue supplier balances.
• Track invoice processing turnaround times.
• Assist management with ad hoc financial reporting.

Skills

Experience and Educational Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• Professional certification (ACCA, CMA, CPA, or equivalent) is an advantage.
• 2–5 years of experience in Accounts Payable or General Accounting.
• Experience in a distribution, retail, FMCG, consumer electronics, or fashion environment is preferred.
• Experience working with ERP systems (SAP, Oracle, Microsoft Dynamics, or similar).