Receiving Clerk – Luxury Resort Inventory

Four Seasons; Napoli; Presencial; EUR 38.000 - 50.000; Jornada completa

Descripción de la vacante

Four Seasons Naples Beach Club is seeking a Receiving Clerk to verify deliveries, match orders and invoices, and support the purchasing function. You will maintain relationships with co-workers, vendors and internal departments to ensure accurate goods receipt and stock integrity.

Responsibilities include complying with company rules, supporting month-end inventories, and ensuring documentation is complete and accurate.

Responsabilidades

• Maintain harmonious and professional relationship with co-workers, supervisors and all departments to promote effective receiving.
• Comply with Four Seasons' Category One and Category Two Work Rules and Standards of Conduct as set forth in EmPact.
• Maintain a firm and amicable relationship with vendors' delivery persons.
• Assist in other areas of the accounting office as needed.
• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to Naples Trading Company along with Purchasing Department.
• Understand quality standards of the hotel.
• Ensure that all non-food and beverage deliveries coincide with an approved purchase order.
• All deliveries without purchase orders must be investigated and mostly rejected.
• Maintain an up to date file of the receiving copy of all approved purchase orders.
• Inspect the physical condition, check quality and count or measure the quantity and weight of all items or supplies at the time they are received and before they are placed in storage.
• Inspect food quality at receiving. Anything questionable must be addressed and approved by the Executive Chef or his delegate or the Purchasing Director.
• Ensure all deliveries are received at the designated receiving area only.
• Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon delivery.
• Request for credit is completely filled out for any items refused or damaged and signed by the driver and Receiver and entered on Receiving Report.
• Ensure that all Receiving Reports inclusive of food, beverage, non-food and beverage are done daily on a timely basis.
• Update electronic Purchase Order System and post all invoices into computerized Inventory system and/or Accounts Payable system.
• Check all postings against Edit Report prior to generating the Daily Receiving Report.
• Ensure that a "Goods Received w/o an Invoice Form" is completely filled out for any goods received in this manner.
• Ensure that all food and beverage deliveries are received in conjunction with the order forms.
• Check and match receiving documents to electronic purchase orders daily to verify price quotations, and report any discrepancies to the Director of Purchasing.
• Inform the Director or Assistant Director of Purchasing & Director of Retail in the event of any returns, shortages, or no show deliveries immediately.
• Assist as necessary with all month end, quarterly or annual inventories of food, beverage, operating equipment and supplies.
• Work together with other Purchasing/Storeroom staff to assure smooth transition of receiving to storage.
• Ensure Naples Trading Retail spaces and storage are kept secure, clean and organized.
• At all times, comply with food hygiene standards.
• Conduct temperature recordings of vendor chiller trucks, chilled and frozen food.
• Check shelf life and expiry of food and beverage products and alert the Director of Retail.

Descripción del empleo

Four Seasons Naples Beach Club is seeking a Receiving Clerk to verify deliveries, match orders and invoices, and support the purchasing function. You will maintain relationships with co-workers, vendors and internal departments to ensure accurate goods receipt and stock integrity.

Responsibilities include complying with company rules, supporting month-end inventories, and ensuring documentation is complete and accurate.