Proposal Coordinator - Turin or Milan, Italy

WSP in Italia; Piemonte; Hybrid; EUR 28,000 - 38,000; Full time

Benefits offered by this job

Meal vouchers

Wellbeing benefits

Supplementary healthcare

Professional registration support

Employee wellbeing programmes

Public transport and mobility support

Corporate discounts

Continuous learning

Job summary

WSP in Italia is seeking a Proposal Coordinator to join the Italy Business Development team. The role covers the full tender lifecycle—from opportunity analysis to documentation coordination, submissions through portals and post-award activities.

You will work with Business Development, technical, Commercial, Legal and GRC teams to ensure complete, compliant proposals delivered on time, while maintaining rigorous records and process quality.

Qualifications

• Structured and detail-oriented role focused on tender coordination.
• Must read tender documentation and manage submission deadlines.
• Excellent organization and communication with multiple internal stakeholders.

Responsibilities

• Analyze opportunities and plan tender submissions.
• Coordinate administrative declarations, certificates and bid materials.
• Gather inputs from commercial, technical, legal and GRC teams.
• Upload and submit proposals through portals, ensuring completeness and deadlines.
• Maintain organized archives and reusable documents for tenders.

Skills

Tender coordination

Stakeholder management

Documentation control

Fluent Italian

Fluent English

Education

Background in law/administration/business/economics

Tools

Procurement portals

Job description

Torino or Milano, Italia | Hybrid | Full time

Building a sustainable future, together.

At WSP, we design the future of our communities. As one of the world’s leading engineering and professional services firms, we bring together expertise across transport and infrastructure, buildings, energy, environment, water and advisory. Across Central Europe, we combine local knowledge with international reach to deliver projects that create a positive, lasting impact for clients, communities and the environment.

Our Business Development team in Italy plays a key role in supporting WSP’s growth by coordinating tenders, supplier qualifications and proposal documentation across multiple business areas. As tender and procurement activity continues to increase, we are looking for a structured and detail-oriented Proposal Coordinator to help manage tender processes accurately, efficiently and in line with requirements.

The opportunity

We are looking for a Proposal Coordinator to join our Business Development team in Italy. In this role, you will support the full tender lifecycle, from analyzing opportunities and preparing documentation to coordinating internal inputs, submitting offers through procurement portals and supporting post-award activities.

You will work closely with colleagues in Business Development, technical teams, Commercial, Legal and GRC, helping ensure submissions are complete, compliant and delivered on time. The role offers exposure to different parts of the business and requires someone who enjoys combining precision, organization and proactive stakeholder management.

How You Will Make An Impact

Your work will help WSP respond to tender opportunities efficiently, meet strict deadlines, monitor progress and maintain high-quality documentation throughout the proposal lifecycle.

• Tender analysis and planning: Review tender documentation, identify administrative and regulatory requirements, clarify deadlines and monitor progress for each submission.
• Proposal documentation: Prepare and coordinate administrative declarations, company information, certificates, bid justification materials and other documents required for tender submissions.
• Stakeholder coordination: Collect inputs from commercial, technical, legal, GRC and administrative colleagues, support offer drafting with the Commercial team and follow up professionally to keep submissions on track.
• Portal management and submissions: Upload documentation and submit proposals through procurement portals and online tender platforms, ensuring completeness, accuracy and respect of deadlines.
• Process quality and organization: Maintain clear archives, reusable documentation and organized records, contributing to a smoother, more predictable and efficient tender process.

The team around you

You will be part of the Business Development and Tender Office team in Italy, working with colleagues who coordinate bids, supplier qualifications and proposal documentation across different sectors and internal stakeholders.

The culture: collaborative, precise and deadline-focused, with a strong emphasis on ownership, organization and clear communication.

The projects: public and private tenders, supplier qualification processes and proposal activities linked to WSP’s engineering, consulting and professional services work in Italy.

The opportunity: a visible coordination role where you can strengthen your tender expertise, work across functions and contribute directly to business growth.

What You Will Bring To The Role

We focus on the essential qualifications, skills and experience needed for success, while welcoming different technical backgrounds and career paths.

• A background in law, administration, business, economics or a related field, or equivalent practical experience in tender, proposal or bid coordination.
• minimum of 2 to 5 years of experience in public or private tenders, tender office activities, proposal coordination, bid management or similar administrative proposal processes.
• Strong ability to read tender documentation, identify administrative and regulatory requirements, manage document checklists and work with strict submission deadlines.
• Professional fluency in Italian and English is a must.
• Excellent organization, precision, attention to detail and the confidence to coordinate several internal stakeholders while keeping a professional and solution-oriented approach.

Life at WSP

When our people thrive, our projects thrive. At WSP, you will be supported to build your career, take on meaningful challenges and learn from talented professionals across a global network. We encourage flexibility, new ideas and growth.

This is a great opportunity for someone who wants to strengthen their expertise in proposal and tender coordination while working in a collaborative, international environment.

Compensation And Benefits

WSP is committed to pay transparency. The annual gross salary range for this position is €28,000 - €38,000. The final offer will be determined based on the successful candidate’s experience, qualifications and relevant expertise.

Local Benefits

• Flexible and hybrid working arrangements.
• Meal vouchers and wellbeing benefits.
• Supplementary healthcare coverage.
• Professional registration support, where applicable.
• Employee wellbeing and assistance programmes.
• Public transport and mobility support.
• Access to additional welfare initiatives, corporate discounts and employee perks.
• Opportunities for continuous learning and professional development.

Our recruitment process

• Introductory conversation: A first conversation with Talent Acquisition to discuss your experience, language skills, motivations and expectations.
• Technical and team interview: A discussion with the hiring manager and relevant team members to explore your technical background and future contribution.
• Final conversation: A final discussion with business or unit leadership, where relevant, to review the scope of the role, team vision and potential impact.

Come as you are

We are building teams that reflect the diverse communities we serve. If you see yourself in this role but do not meet every single requirement, we still encourage you to apply. Your background, perspective and experience might be exactly what we need to move forward.

All applications will be treated with confidentiality and considered under equal opportunities principles.

Ready to help shape what’s next?

If you are looking for a role where you can contribute to business growth, coordinate meaningful proposal activity and bring structure to complex tender processes, we would love to hear from you.

Accessibility and adjustments

We want our recruitment process to be inclusive and accessible. If you need any reasonable adjustments during the process, please let us know so we can support you.