Program Office Assistant - Fullerton

Florence Crittenton Services of Orange Country Inc; Toscana; In loco; EUR 33.000 - 45.000; Tempo pieno

Descrizione del lavoro

Florence Crittenton Services of Orange Country Inc. seeks an organized administrative professional to handle a variety of clerical duties, appointment scheduling, greeting visitors, and confidential client and staff interactions.

You will maintain calendars, prepare meeting minutes, manage office tasks, and assist with community tasks as needed. Strong communication and data-entry skills are essential for success in this role.

Competenze

• Must be able to operate standard office equipment and be computer literate.
• Excellent verbal, written, analytical and problem-solving skills.
• Must be able to communicate effectively and follow both oral and written instructions.

Mansioni

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties including bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assist with additional duties and tasks that arise based on agency and program needs.

Conoscenze

Office software

Computer literacy

Verbal communication

Written communication

Analytical skills

Problem solving

Strumenti

Data entry

Descrizione del lavoro

Description

• Responsible for a variety of duties including, but not limited to, document production, file and record maintenance, greeting visitors, telephone reception, scheduling appointments, and meetings, ordering office supplies and processing work orders.

Essential Duties:

• Maintain office calendar to coordinate workflow and meetings.
• Interact with clients, staff, and visitors while maintaining confidentiality in all aspects of client, staff and agency information.
• Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing Mailing, filing, answering phones, and data input.
• Prepare agendas and schedule staff meetings as well as compile, transcribe and distribute minutes of meetings.
• May complete tasks in the community with personal automobile including deliveries and pick up.
• Maintain an office environment that is consistent with existing contracts, licensing regulations and agency-established policies.
• Assists with additional duties and tasks that arise based on agency and program needs.

Minimum Qualifications:

• Must be able to operate standard office equipment and be computer literate. Applicant should possess excellent verbal, written, analytical and problem-solving skills. Must be able to communicate effectively and follow both oral and written instructions.

Requirements

• Must have and maintain a working vehicle a valid, unrestricted California driver’s license and current vehicle insurance. Bilingual Spanish proficiency will result in additional stipend added to base pay.