Photo Producer, Vanity Fair Italy

30050 Edizioni Condé Nast S.p.A.; Milano; On-site; EUR 37,000 - 52,000; Full time

Job summary

Condé Nast Italy seeks an experienced Photo Producer in Milan to lead end-to-end photo shoot production across Fashion, Covers, Still Life and Branded Projects, coordinating with editorial managers, visual teams, stylists, photographers and global partners.

The role requires 5+ years in high-fashion editorial production, strong Italian and English, and proven budget/negotiation skills. You’ll oversee calendars, travel, vendor contracts, and complex logistics to deliver high‑impact visuals.

Qualifications

• 5+ years of experience as a Photo Producer in high-fashion media or editorial production, with a proven track record in photo shoot management.
• Fluency in Italian and English, with excellent communication skills for liaising with global teams and external partners.
• Broad network and strong relationships with photographers, stylists, talent agencies, set designers, and production vendors.
• Proficiency in budget management tools and administrative platforms such as Workday, Airtable, and Slack.
• Strong knowledge of Condé Nast brands, particularly Vanity Fair, and expertise in managing complex print and digital asset deliverables.
• Excellent organizational, problem-solving, and negotiation skills under tight deadline environments.

Responsibilities

• Lead photo shoot production end-to-end across Fashion, Covers featuring Talents, Still Life, and Branded Projects, managing shoot calendars, call sheet distribution, and team coordination across Visual, Fashion, and Wardrobe departments.
• Source, negotiate with, and manage relationships and Condé Nast contracts for photographers, stylists, talent agencies, casting editors, and specialized creative figures (Set Designers, Props Stylists, Flower Designers, Pets).
• Oversee talent management for cover shoots via agents, press offices, and The Talent Group, coordinating talent schedules and logistics with the CN Video Team for video content and interviews.
• Conduct research, selection, and budget management for photo locations, photography studios, catering, props, and local producers for shoots conducted outside Milan.
• Direct all travel and transportation logistics, including flight/hotel bookings with travel agencies, driver/NCC transfers, model travel oversight, and trade-out agreements ("cambi merce") with hotel properties.
• Supervise international and domestic wardrobe shipping (import/export customs), lighting and digital equipment flow between photographers and suppliers, and insurance coverage for high-value jewelry and goods.
• Request, coordinate, and review team credits for Vanity Fair print captions as well as web/social media posts, and distribute published PDFs/logged photos to all contributing collaborators.
• Coordinate syndication of VF-commissioned photo shoots with the CN Global Team and manage final issue file uploads to VF Slack channels.
• Organize and execute Special Project shoots in close collaboration with the Condé Nast Marketing office.
• Manage complete financial workflows and “Borderò” operations vendor onboarding procedures, collaborator rate negotiations, invoice approvals, corporate credit card payments, and expense reports.

Skills

Years of experience

Italian fluency

English fluency

Industry network

Budget tools

Project coordination

Editorial knowledge

Negotiation

Tools

Workday

Airtable

Slack

Job description

Job Description Location: Milano, MI

Vanity Fair holds a mirror to society by celebrating the best of global culture and investigating the forces that propel it. Pop culture can be profound and current affairs can be ridiculous. Our cast of characters is wide-ranging, wildly diverse, always exceptional, and quite often, with great style. In every medium, Vanity Fair harnesses the tensions of modern life.

The Role

Condé Nast Italy is looking for an experienced professional to join the Vanity Fair team as a Photo Producer. Based in Milan as part of the brand Operations and Audience team, this role is responsible for all aspects of photo shoot production, demonstrating excellent editorial judgment and a strong ability to manage multiple projects, timelines, and budgets simultaneously. It leads end-to-end photo shoot production across all verticals (including Fashion, Covers featuring Talents, Still Life, and Branded Projects), working closely with editorial managers, visual teams, stylists, photographers, and global stakeholders.

Primary Activities

• Lead photo shoot production end-to-end across Fashion, Covers featuring Talents, Still Life, and Branded Projects, managing shoot calendars, call sheet distribution, and team coordination across Visual, Fashion, and Wardrobe departments.
• Source, negotiate with, and manage relationships and Condé Nast contracts for photographers, stylists, talent agencies, casting editors, and specialized creative figures (Set Designers, Props Stylists, Flower Designers, Pets).
• Oversee talent management for cover shoots via agents, press offices, and The Talent Group, coordinating talent schedules and logistics with the CN Video Team for video content and interviews.
• Conduct research, selection, and budget management for photo locations, photography studios, catering, props, and local producers for shoots conducted outside Milan.
• Direct all travel and transportation logistics, including flight/hotel bookings with travel agencies, driver/NCC transfers, model travel oversight, and trade-out agreements ("cambi merce") with hotel properties.
• Supervise international and domestic wardrobe shipping (import/export customs), lighting and digital equipment flow between photographers and suppliers, and insurance coverage for high-value jewelry and goods.
• Request, coordinate, and review team credits for Vanity Fair print captions as well as web/social media posts, and distribute published PDFs/logged photos to all contributing collaborators.
• Coordinate syndication of VF-commissioned photo shoots with the CN Global Team and manage final issue file uploads to VF Slack channels.
• Organize and execute Special Project shoots in close collaboration with the Condé Nast Marketing office.
• Manage complete financial workflows and “Borderò” operations vendor onboarding procedures, collaborator rate negotiations, invoice approvals, corporate credit card payments, and expense reports.

Primary Skills & Qualifications

• 5+ years of experience as a Photo Producer in high-fashion media or editorial production, with a proven track record in photo shoot management.
• Fluency in Italian and English, with excellent communication skills for liaising with global teams and external partners.
• Broad network and strong relationships with photographers, stylists, talent agencies, set designers, and production vendors.
• Proficiency in budget management tools and administrative platforms such as Workday, Airtable, and Slack.
• Strong knowledge of Condé Nast brands, particularly Vanity Fair, and expertise in managing complex print and digital asset deliverables.
• Excellent organizational, problem-solving, and negotiation skills under tight deadline environments.

Salary Range

The position is expected to be classified from the 3rd to the 2nd level under the “Graphic - Editorial” Collective Bargaining Agreement, with an annual gross salary ranging from €36.800 to €52.000, in addition to a comprehensive employee benefits package. In Condé Nast, salary offers are based on a wide range of factors including - but not limited to - relevant skills, training, experience and education.

Condé Nast is an equal opportunity employer.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.

Condé Nast is a global media company home to iconic brands including Vogue, GQ, AD, Condé Nast Traveler, Vanity Fair, Wired, The New Yorker, Glamour, Allure, Bon Appétit and many more.

Headquartered in New York and London, the company produces award-winning journalism, content and entertainment for every platform today and operates in 32 markets worldwide including China, France, Germany, India, Italy, Japan, Mexico, Spain, the U.K. and U.S., and Taiwan.

At Condé Nast we value diversity of background, views and cultures. We celebrate people for their personal qualities, their skills and contributions. And we recognize the power our brands have to influence and shape culture, catalyze action and help make our world a better place for all.

For more information, please visit condenast.com and follow @CondeNast and @CondeNastCareer for Twitter and @condenastcareers for Instagram.