Personal Assistant - Fixed Term Contract

Generali Italia SpA; Milano; In loco; EUR 30.000 - 40.000; Tempo pieno

Descrizione del lavoro

A leading global insurance provider is seeking a Personal Assistant on a fixed term contract to join their Group Chief Operating Office team. The ideal candidate will have a Bachelor’s or Master’s degree in Economics and 2-3 years of experience. Responsibilities include managing executives' calendars, organizing travel, and logistics for meetings. Candidates should be fluent in English and possess excellent planning and organizational skills. Knowledge of French and/or German is a plus. This position is based in Milan, Italy.

Competenze

• 2-3 years of work experience required.
• Knowledge of a second foreign language (French and/or German) will be considered a plus.
• Efficient and organized to manage schedules.

Mansioni

• Prepare plans and organize daily calendar of executives.
• Manage logistics for video conferences and meetings.
• Arrange travel plans for executives.

Conoscenze

Fluency in English

Good IT Skills (MS Office)

Planning and organizational skills

Communication skills

Formazione

Bachelor's or Master's Degree in Economics or similar

Descrizione del lavoro

Personal Assistant – Fixed Term Contract

Within the Group Chief Operating Office function, we are looking for a talented and proactive resource to join the team.

Key Responsibilities

• Preparing plans, prioritize and organize daily calendar and personal activities for the followed executives
• Organizing and managing end-to-end logistics for video conferences / meetings / workshops (flights arrangements, venues, catering, agenda, scheduling, coordinate timely preparation of documents by participants)
• Arranging and managing regular travel plans and related arrangements
• Providing support in projects and tasks such as preparing documents, reports, proposals and presentations for discussions and meetings
• Organizing and managing end-to-end logistics for video conferences / meetings / workshops (flights arrangements, venues, catering, agenda, scheduling, coordinate timely preparation of documents by participants)
• Performing other tasks as required, according to needs and priorities

Requirements

• Bachelor's or Master's Degree in Economics or similar
• 2-3 years of work experience
• Fluency in English (written and spoken); knowledge of a second foreign language (French and/or German) will be considered a plus
• Good IT Skills (MS Office package)
• Efficient, organized and able to plan ahead and manage / keep track of schedules
• Excellent planning and organizational skills
• Able to flexibly prioritize among competing agendas
• Ability to cooperate smoothly in a multicultural environment

Soft Skills:

• Outstanding problem solving and time management capabilities
• Ability to break-down unstructured information into key constituents;
• Ability to cope with high-pressure and conflicting requests
• Strong communications and relationships skills
• Discrete and reserved attitude

Company Profile

Generali Group Head Office is the guidelining unit of the Generali Group, one of the largest global insurance and asset management providers. Established in 1831, Generali is present in over 50 countries in the world, with a total premium income of € 82.5 billion in 2023. With around 82,000 employees serving 70 million customers, the Group has a leading position in Europe and a growing presence in Asia and Latin America. At the heart of Generali’s strategy is its Lifetime Partner commitment to customers, achieved through innovative and personalised solutions, best-in-class customer experience and its digitalised global distribution capabilities. The Group has fully embedded sustainability into all strategic choices, with the aim to create value for all stakeholders while building a fairer and more resilient society.