Payroll Specialist

IQVIA LLC; Milano; On-site; EUR 32,000 - 49,000; Full time

Job summary

IQVIA is seeking a Payroll Specialist to join our Payroll Team in Milan. You will ensure accurate and timely payroll processing for one of our staffing entities, coordinating with our external provider and acting as the main contact for employees.

The role requires a BSc or MSc, 2–3 years’ experience, advanced Excel skills, and fluency in Italian and English. Knowledge of Zucchetti payroll software is a plus, and you will support process improvements and regulatory updates.

Qualifications

• Bsc or Master’s degree.
• Solid communication and problem solving skills.
• Proven teamwork experience.
• 2-3 years of related professional experience.
• Proficiency with Microsoft Office, especially Excel.
• Italian and English language proficiency.
• Knowledge of the temporary staffing sector is a plus.

Responsibilities

• Ensure timely and accurate collection and input of payroll data with external provider.
• Manage monthly payroll variables (absences, overtime, bonuses, benefits).
• Review and validate payroll outputs (payslips) for deadlines and standards.
• Stay up to date on payroll regulations and CCNL.
• Act as a point of contact for employees and external partners on payroll/compensation.
• Identify opportunities to streamline payroll processes.
• Provide cross-functional support on insurance programs and protected categories.
• Support implementation of policy changes within own area.

Skills

Communication skills

Teamwork

Problem solving

Time management

Italian & English

Education

Bsc or Master’s degree

Tools

Zucchetti Payroll Software

Microsoft Excel

MS Office

Job description

IQVIA is a leading global provider of advanced analytics, technology solutions, and clinical research services to the life sciences industry. IQVIA creates intelligent connections across all aspects of healthcare through its analytics, transformative technology, big data resources and extensive domain expertise.

We are currently looking for a Payroll Specialist to join our Payroll Team, based in Milan. In this role, you will be responsible for ensuring the accurate and timely management of payroll processes of one of the Group’s entities operating as a staffing agency (società di somministrazione), in collaboration with our external payroll provider, while also acting as a key point of contact for employees and internal stakeholders.

Key Responsibilities

• Ensure the timely and accurate collection and input of all payroll and benefits data to be shared with the external payroll provider.
• Manage monthly payroll variables (e.g., absences, overtime, bonuses, benefits) and guarantee data completeness and accuracy.
• Review and validate payroll outputs (payslips) prepared by the provider, ensuring compliance with deadlines and company standards.
• Stay up to date on payroll-related regulations, including legislative updates and applicable National Collective Labor Agreements (CCNL).
• Act as a point of contact for employees and external partners, addressing queries related to payroll, compensation, and benefits.
• Identify opportunities to streamline and improve payroll processes, enhancing efficiency and accuracy.
• Provide cross-functional support to the team on transversal activities such as insurance programs and management of protected categories (L.68/99).
• Support implementation of changes to policies and procedures on issues within own area.

Requirements

• Bsc or Master’s degree
• Solid communication and problem solving skills
• Proven teamwork experience
• 2-3 years of related professional experience
• Knowledge of Microsoft Office applications, with a deep understanding and use of Excel
• Knowledge of Zucchetti Payroll Software is considered a plus.
• Good analytical and numeracy skills.
• Ability to prioritize and coordinate multiple work requirements to meet deadlines.
• Flexibility and time management skills.
• Ability to establish and maintain effective working relationships with co-workers, managers and clients.
• Proficiency both in Italian and English
• Knowledge of the temporary staffing (agency work) sector is considered a plus

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is €32,400.00 - €48,600.00. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time).

Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create connections that accelerate the development and commercialization of innovative medical treatments. Everything we do is part of a journey to improve patient outcomes and population health worldwide. To get there, we seek out diverse talent with curious minds and a relentless commitment to innovation and impact. No matter your role, everyone at IQVIA contributes to our shared goal of helping customers improve the lives of patients everywhere. Thank you for your interest in growing your career with us.