Onsite Project Manager

FlexLink, a Coesia company; Bologna; Hybrid; EUR 45,000 - 65,000; Full time

Job summary

FlexLink, a Coesia company, is seeking an Onsite Project Manager based in Bologna, with a focus on coordinating project activities in Catania. This role involves overseeing daily activities, ensuring efficient communication between teams, and maintaining project documentation.

The ideal candidate will have proven onsite coordination experience, strong knowledge of project tools like Microsoft Project, and be fluent in English. Regular onsite presence of at least 70% is required, alongside a problem-solving mindset.

Qualifications

• Proven experience in onsite coordination roles or project execution environments.
• Strong knowledge of project planning and scheduling tools.
• Ability to read and understand technical and engineering documentation.
• Strong communication, coordination, and reporting skills.
• Problem-solving mindset and ability to work effectively under pressure.
• Fluency in English, both written and spoken.
• Availability to work onsite for at least 70% of working time.

Responsibilities

• Coordinate daily onsite project activities and monitor progress.
• Act as primary onsite contact for installation teams and subcontractors.
• Track material availability and report on project status.
• Maintain project Gantt chart and daily progress documentation.

Skills

Onsite coordination

Project planning

Communication skills

Problem-solving mindset

Fluency in English

Tools

Microsoft Project

Job description

FlexLink, headquartered in Gothenburg, Sweden, is an industry leader in automated production and material flow solutions, providing customers with state-of-the-art solutions that deliver production efficiency and enable sustainable manufacturing.

FlexLink serves a broad customer base in different industries: food, beverage, tissue & hygiene, personal care, pharma & healthcare, automotive and electronics.

FlexLink is part of Coesia, a group of innovation-based industrial and packaging solutions companies operating globally, headquartered in Bologna, Italy. Coesia has operating units in 36 countries, a turnover of 2,084 million euros in 2023 and over 8,000 employees.

About the Project:

We are at the forefront of innovation, pioneering the next-generation material handling and transportation system within the cutting-edge semiconductor sector.

Joining our strategic project, where the high technological content will optimize material flow, you will be a vital link between groundbreaking innovation and practical execution.

As part of our dynamic execution team, you will bring this technology from concept to reality, collaborating with top engineers, getting advanced training at our R&D hub in Sweden, and leading its application at our customer’s facility in Sicily.

About the Role:

As Onsite Project Manager, you will support the execution of the project through daily onsite coordination, progress monitoring, and structured reporting to the PMO. Acting as the operational interface between onsite teams and central functions, you will ensure accurate information flow, timely escalation of issues, and continuous alignment between planning and execution.

The position will be based in Bologna, but the role requires regular onsite presence (minimum 70% of working time in Catania) and close collaboration with installation teams, subcontractors, supply chain, and engineering functions.

The Onsite Project Coordinator reports directly to the Project Manager / PMO Lead.

Main responsibilities will include:

Onsite Presence & Coordination

• Attend customer meetings and all relevant onsite coordination meetings.
• Act as the primary onsite point of contact for installation teams and subcontractors.
• Monitor daily installation progress and immediately report deviations from plan.
• Ensure consistent onsite presence to support execution and coordination activities.

Materials & Supply Chain Coordination

• Track material availability and delivery status in coordination with Supply Chain.
• Update delivery priorities and dates based on installation needs.
• Align installation planning with material readiness.
• Report missing materials, delivery delays, and their impact on the project schedule.

Resource Monitoring

• Monitor availability of onsite resources, tools, and equipment.
• Identify needs for resource optimization, reinforcement, or shift changes.
• Support the planning and coordination of additional shifts when required.

Project Planning & Reporting

• Maintain and update the project Gantt chart on a daily basis using Microsoft Project.
• Identify blocking points and propose mitigation or recovery actions.
• Provide structured daily progress updates to the PMO, including status, issues, and risks.
• Maintain accurate documentation of progress, decisions, and open points.
• Proactively identify risks related to installation activities, materials, or sequencing.
• Escalate critical issues to the PMO with clear impact and urgency assessment.
• Support the definition and tracking of recovery and mitigation actions.

What You Need to Be Successful:

• Proven experience in onsite coordination roles or project execution environments.
• Strong knowledge of project planning and scheduling tools (Microsoft Project required).
• Ability to read and understand technical and engineering documentation.
• Strong communication, coordination, and reporting skills.
• Problem‑solving mindset and ability to work effectively under pressure.
• Fluency in English, both written and spoken.
• Availability to work onsite for at least 70% of working time.

Coesia is an equal-opportunity employer and embraces diversity and inclusion