Office Management Associate (President's Office)

Nippon Sanso Europe; Lombardia; Hybrid; EUR 32,000 - 39,000; Full time

Benefits offered by this job

Remuneration and Benefits

Flexible schedule

Home Office Policy

Diversity and inclusion

Sustainability

Safety first

Job summary

Nippon Sanso Europe is seeking an Office Management Associate based in Milan to provide high-level administrative, organizational and logistical support to the President. You will manage calendars, travel, expense reports, and executive communications while coordinating meetings and events.

The role involves relationship & hospitality management, office support across the Milan office, and collaboration with a multinational team.

Qualifications

• Bachelor’s degree in Business Administration, Hospitality, Communications or a related field.
• Experience in office management, administration or similar roles.
• Proven experience coordinating complex schedules, events and travel arrangements.

Responsibilities

• Manage the President's calendar, meeting schedule and recurring events with prioritization.
• Coordinate travel arrangements, accommodation, itineraries and visa requirements.
• Process expense reports and administrative documentation accurately and timely.
• Support preparation of presentations, meeting materials and executive correspondence.

Skills

Confidentiality

Organization

Time management

Communication

Stakeholder management

Proactive service mindset

Independent working

Fluent English

Education

Bachelor’s degree in Business Administration

Tools

Outlook

PowerPoint

Word

Job description

Nippon Sanso Holdings Corporation (NSHD) is one of the leading companies in the industrial and medical gases business. We have a diversified involvement in broad industries such as healthcare, food, manufacturing, metallurgy, chemical products, electronics and energy.

The Office Management Associated will be based in Milan, Italy, and will be part of the Administration & Support Services Department, reporting to the Executive Planning Manager to the President.

This role will provide high-level administrative, organizational and logistical support to the President, ensuring the efficient management of daily activities, executive priorities and stakeholder interactions.

Key Responsibilities

The key responsibilities of the role include:

Administrative Assistance

• Manage the President's calendar, meeting schedule and recurring events, ensuring effective prioritization of activities.
• Coordinate travel arrangements, including transportation, accommodation, itineraries and visa requirements.
• Process expense reports and administrative documentation accurately and in a timely manner.
• Support the preparation of presentations, meeting materials and executive correspondence as required.

Meeting & Event Logistics

• Support logistics for executive meetings, workshops, leadership forums and corporate events.
• Support meeting scheduling, venue arrangements, attendee coordination and supporting documentation.
• Support hospitality arrangements, including catering, accommodation and transportation requirements.

Relationship & Hospitality Management

• Coordinate gifting initiatives and hospitality activities for key stakeholders, business partners and visitors.
• Manage seasonal greetings, holiday cards, Christmas gifts and recognition initiatives on behalf of the President.
• Support executive hosting activities.

Office & Team Support

• Provide administrative and logistical support to executive leadership located in the Milan office, as required.

Background

• Bachelor's degree in Business Administration, Hospitality, Communications or a related field.
• Previous experience in office management, administration or similar roles.
• Proven experience coordinating complex schedules, events and travel arrangements.

Required Skills

• Continuous High degree of confidentiality required.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Strong written and verbal communication skills.
• Strong stakeholder management and interpersonal skills.
• Proactive, service-oriented and solution-focused mindset.
• Ability to work independently while maintaining close collaboration with executive teams.
• Advanced proficiency in Microsoft Office applications (Outlook, PowerPoint, Word).
• Italian is your mother tongue, Fluent in English, additional European languages are a plus.
• Experience supporting senior executive leadership.
• Experience working in multinational and multicultural environments.

The salary range starts at 35.000€ gross per year, with the final offer depending on the candidate's experience and overall profile.

Why join Nippon Sanso?

At Nippon Sanso, we're a reliable partner for key industries, combining global expertise with a local touch to make a real difference. Guided by our commitment to sustainability, we drive innovation through cutting‑edge technology and a strong R&D network. Here, you'll have the autonomy to own your career, with the chance to work on projects that impact communities and shape a carbon‑neutral future.

Discover a place where you'll play a key role in solutions that power major industries and make a difference in everyday life. At Nippon Sanso, our technologies support countless essential processes - often behind the scenes - that keep food fresh, enhance electronic chip production, purify water, and provide critical respiratory treatments. With a solid, diversified presence across Europe, we're a reliable and stable company dedicated to constant innovation and to creating a healthier, more sustainable future.

Being part of The Gas Professionals will lead you to:

• Think beyond the visible to explore and develop new solutions for a sustainable tomorrow.
• Move and challenge yourself with the support of a collaborative team and inspiring leaders.
• Grow amplify your talent to its fullest potential, reaching as far as you aim.

What we offer:

• Remuneration and Benefits: We offercompetitive salaries and bonus schemes, which we review each year to remain competitive in the market. In addition, we have a wide range of benefits as a company, you can choose what suits you best.
• Flexible schedule: you'll have the freedom to adjust your work hours to accommodate your personal needs and responsibilities.
• Home Office Policy: With our hybrid work collective agreement , you can enjoy working from the comfort of your home.
• Diversity and inclusion: Be part of an inclusive, diverse culture, where everyone's contribution is respected. A place where individual talent is recognised and nurtured.
• Sustainability: We enable a carbon neutral world. Nippon Sanso spearheads the efforts to achieving zero CO2 emissions by helping industries in transitioning from fossil fuels to renewable energy sources.
• Safety first: We create a safe environment where our employees can thrive. In the past two decades, we have been honored 17 times as the safest company in Europe by the Industrial Gases Association (EIGA).