Medical Affairs Admin Coordinator

IQVIA Italia; Milano; In loco; EUR 30.000 - 40.000; Part-time

Descrizione del lavoro

A leading pharmaceutical company in Milano is seeking a Medical Affairs Admin Coordinator for administrative support within the Medical Affairs department. The ideal candidate will have a university degree, at least 2 years of experience, and strong project management and communication skills. Proficiency in Microsoft Office and fluent English is essential. This position is a temporary maternity cover contract.

Competenze

• Minimum of 2 years of experience in a similar role.
• Experience in the pharmaceutical or event planning industry.
• Ability to operate independently within established guidelines.

Mansioni

• Serve as a primary point of contact for administrative matters within Medical Affairs.
• Deliver high-quality administrative support to the Medical team.
• Manage and maintain calendars and agendas for the Medical Affairs team.
• Organize and archive correspondence and documentation.

Conoscenze

Project management

Customer service

Communication

Microsoft Office proficiency

Fluent English (written and spoken)

Formazione

University degree

Strumenti

Veeva

Concur

SAP

Oracle

Descrizione del lavoro

Overview

IQVIA is looking for a Medical Affairs Admin Coordinator.

Responsibilities

• Serve as a primary point of contact for administrative and organizational matters within the Medical Affairs department
• Deliver high-quality administrative and logistical support to the Medical team
• Operate independently within established guidelines, SOPs, and defined workflows
• Assist in identifying the most effective approach for new tasks and assignments
• Manage and maintain calendars and agendas for the Medical Affairs team
• Organize and archive correspondence and documentation systematically
• Handle business travel arrangements and itineraries
• Support vendor management processes, including contract coordination with Procurement and invoice handling
• Coordinate ongoing projects and departmental priorities
• Create and manage purchase orders (POs) for the department
• Demonstrate proficiency in departmental tools and databases (e.g., Veeva, Concur, SAP, Oracle)
• Initiate and follow up on Veeva workflows, acting as process creator when needed
• Participate in large-scale meetings to coordinate logistics and ensure optimal service delivery
• Assist in the creation of slide presentations and meeting materials
• Stay current with GxP requirements through internal and external training
• Collaborate with internal stakeholders and external vendors to ensure seamless execution of meeting logistics

Knowledge, Experience and Skills

• University degree and experience in the pharmaceutical or event planning industry
• Minimum of 2 years of experience in similar role
• Must have strong project management, customer service skills
• Must have strong communication skills
• Must have strong proficiency in Microsoft Office applications
• Fluent in writing and speaking English

We Offer

Maternity cover contract

IQVIA reserves the right to evaluate candidates with domicile / residence and work experience / study with requirements responding to the open request. Applications WITHOUT the requirements will NOT be fully taken into account. Please enter the authorization for the processing of personal data (DL196 / 2003) - General Data Protection Regulation (13 GDPR 679 / 16 –) to IQVIA and to transfer those data to IQVIA’s Clients. The research is urgent and is intended for candidates of both sexes (L.903 / 77).

Seniority level

Entry level

Employment type

Temporary

Job function

Administrative

Industries

Hospitals and Health Care

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